Specialist, Accounts Payable

Pura Vida Miami; Miami (FL); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health benefits

PTO

Discounted meals

401(k) match

Job summary

Pura Vida Miami is seeking an experienced Accounts Payable specialist to support the finance team in processing and reconciling vendor invoices. You will ensure accuracy, maintain records, and collaborate across departments to meet payment deadlines.

Ideal candidates have 2+ years in AP, strong Excel/Word skills, and experience with cloud accounting systems. This on‑site role offers benefits including health, PTO, and retirement matching.

Qualifications

• 2+ years of Accounts Payable experience in a high‑volume environment.
• Ability to multi‑task in a fast‑paced setting with heavy transaction volume.
• Intermediate knowledge of Excel and Word.

Responsibilities

• Verify, reconcile and process invoices and credit memos for payment.
• Resolve discrepancies with store managers and track outstanding payments.
• Coordinate with finance and procurement to schedule and process payments within terms.
• Communicate with vendors on invoicing and payment queries and maintain files.

Skills

Accounts Payable

Excel

Word

Cloud accounting systems

Job description

We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate - yet fast and consistent - experience to our customers.

We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry.

RESPONSIBILITIES:

• Handle the verification, reconciliation and processing of invoices received from vendors. This includes ensuring all invoices and credit memos are accurate and properly authorized before payment.
• Resolve any discrepancies with store managers and keep track of outstanding payments.
• Collaborate with the finance team and procurement team to schedule and process payments to vendors within agreed‑upon terms and deadlines. This involves maintaining accurate payment records and ensuring compliance with the restaurants’ policies.
• Communicate with vendors regarding invoicing and payment‑related queries, maintaining accurate files and professional relationships.
• Assist in conducting monthly bank and credit card reconciliation.
• You will work closely with the finance team, as well as other departments, to ensure payments are processed accurately and on time.

REQUIREMENTS:

• 2+ years of Accounts Payable experience in high volume environment
• Must be able to multi‑task in a fast‑paced environment and heavy transaction volume.
• Intermediate knowledge of Excel and Word
• Working proficiency in cloud‑based accounting ledger systems is a bonus (i.e., Restaurants 365, NetSuite, Sage Intact, M3, etc.)
• Must be detail oriented with ability to follow deadlines and maintain records

BENEFITS:

• Health & Wellness – Medical, Dental & Vision
• PTO
• Discounted Meals
• 401(k) Plan with Company Match

The general nature and level of work being performed by persons assigned to this job classification are contained in this job description. This job description should not be construed as an exhaustive list of all responsibilities, essential job functions, duties, skills required and other job requirements of personnel in this role. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Management reserves the right to assign or reassign duties and responsibilities to the job at any time.

Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome, regardless of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, veteran status, or any other legally protected characteristic. We believe that building a team with diverse perspectives and experiences makes us stronger, more creative, and more connected to the communities we serve.