Special Services Administrative Coordinator

Heritage Building Maintenance; Iowa (LA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays

Paid time off

Job summary

Heritage Building Maintenance is seeking a Special Services Administrative Assistant to support daily operations, scheduling, and communications within the Special Services department. You will work closely with leadership to manage calendars, tickets, and training materials, ensuring appointments and tasks stay on track.

The role requires strong organization, MS Office proficiency, and the ability to handle confidential information.

Qualifications

• Must be 18 years of age or older.
• Must be legally authorized to work in the United States.
• High school diploma or GED preferred.
• Prior administrative, clerical, scheduling, dispatching, or office support experience preferred.
• Bilingual English/Spanish skills preferred.
• Must be willing to submit to a criminal background check.

Responsibilities

• Manage the Director of Special Services’ calendar, email follow-ups, task reminders, and department deadlines.
• Audit calendars, work tickets, recurring schedules, and service dates for accuracy.
• Maintain and update the ticketing system and communicate changes to the team.
• Prepare, organize, and distribute daily work assignments, documents, and communications.
• Coordinate employee training, onboarding, and department procedures.
• Assist with front desk coverage and office support as needed.
• Support translation needs for interviews and meetings when appropriate.
• Maintain confidentiality of employee and company information.

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Bilingual English/Spanish

Multitasking

Education

High school diploma or GED

Tools

Ticketing system

Scheduling tools

HRIS systems

Job description

Heritage Building Maintenance is seeking a Special Services Administrative Assistant to support daily operations, scheduling, and communications within the Special Services department. You will work closely with leadership to manage calendars, tickets, and training materials, ensuring appointments and tasks stay on track.

The role requires strong organization, MS Office proficiency, and the ability to handle confidential information.