Special Projects Coordinator - Human Resources (Admin) PART TIME

Southfield, City of (MI); Southfield (MI); On-site; USD 22,000 - 33,000; Part time

Job summary

Southfield, City of (MI) is seeking a part-time non-career position to support the Human Resources Department. The role involves front counter duties, administrative tasks, and data entry with a strong emphasis on confidentiality and compliance.

The candidate will back up the HR Office Coordinator, coordinate appointments, prepare correspondence, and assist with HR training and interviews. Prior municipal HR experience is preferred, with familiarity in BS&A and NEOGOV.

Qualifications

• High school diploma or GED is required.
• Preferred: associate degree in business, HR, or related field.
• Experience with HRIS tools (BS&A, NEOGOV) is advantageous.
• Experience with applicant tracking systems or electronic records management is a plus.

Responsibilities

• Serve as front counter assistant and provide administrative support for HR staff.
• Maintain calendars, schedule appointments, and coordinate meetings and training.
• Assist with data entry, reporting, and HR documentation while ensuring confidentiality.
• Manage personnel records electronically and respond to routine HR inquiries.
• Support HR events and assist with records requests and basic payroll system tasks.

Skills

HRIS

Customer service

Data entry

Records management

Microsoft Office

Education

High School Diploma or GED

Associate's Degree (preferred)

Tools

BS&A

NEOGOV

Payroll systems

Job description

HOURS: Up to 32 hours per week. This position does not include benefits. This is a part time non career position. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Minimum Qualifications

• Education: High school diploma or GED required.

Preferred Qualifications

• Associate's Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.