Human Resources Coordinator (FT)

VSSI; Lewisville (TX); On-site; USD 28,000 - 32,000; Full time

Job summary

VSSI seeks an Administrative Support Specialist to assist supervisors and managers with attendance tracking, onboarding, and data reporting. You will interface with HR and Talent Acquisition teams, coordinate interviews, and ensure accurate time and attendance records across shifts.

Responsibilities include administering Fieldglass and Taleo, coordinating training, reconciling time systems like Kronos, and assisting in safety incident reporting.

Qualifications

• High School Diploma or GED is required.
• Minimum 2 years of experience in administrative/clerical role in service of an hourly paid workforce.

Responsibilities

• Assists the supervisors/managers in tracking and documenting staff attendance across all shifts.
• Fieldglass and Taleo Administration - staffing support of supervisors and managers, partnering with Talent Acquisition team and KOCG to open and approve requisitions.
• Coordinate interviews with Supervisors and Recruiters, track openings and communicate decisions.
• Coordinate Training and reporting for Tech Talk Compliance.
• Assign and manage locker distribution for all employees across shifts.
• Prepare, track and analyze monthly workforce reports and site metrics.
• Monitor time tracking systems (Kronos, Work Records) for irregularities and interface with supervisors to resolve.
• Provide new-hire onboarding logistics support and monitor progress.
• Assist supervisors in documenting and reporting safety incidents and injuries to Safety Manager.
• Manage system access (CVision, Great Plains, UnitTracker) for new hires and terminations.
• Participate as an Operation Engagement Champion in site activities.
• Document and track monthly site recognitions with Supervisors and HR Partner.
• Coordinate internal transfers between shifts.
• Assist in tracking KPI.

Skills

Human Resources

Computer experience

Microsoft Excel

Microsoft Word

PowerPoint

Fieldglass

Taleo

Kronos

Great Plains

UnitTracker

CVision

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Purpose

This job is primarily responsible for providing operational support to supervisors and managers in order to achieve established team, department and business goals. Under the guidance of the Management team, they will be responsible for assisting the supervisors in managing and tracking the overall performance of their employees via operational administrative support. The role would also require the ability to interface and communicate with all levels of employees as well as time management, organizational skills and data tracking/analyzing abilities.

Pay : $20 - $23 Shifts : Monday - Friday.

• Human Resources - strong candidate, recruiting and reporting skills.
• Computer experience.
• Microsoft EXCEL - Advance knowledge required** .
• Microsoft Word - required.
• Powerpoint - a plus.

Details

• Assists the supervisors/managers in tracking and documenting staff attendance (tardies/absences) across all shifts.
• Fieldglass and Taleo Administration - staffing support of supervisors and managers, partnering with Talent Acquisition team and KOCG to open and approve requisitions.
• Work with Supervisors and Recruiters to coordinate interviews, track existing openings and communicate final decision.
• Tech Talk Compliance Training - Coordination of compliance training and reporting.
• Assign and manage the locker distribution to all employees across shifts.
• Prepare, track and analyze monthly workforce reports and site metrics.
• Monitor time tracking systems (Kronos, Work Records) for any irregularities (e.g. missing schedules, missing punches, negative PTO etc.) and work with the supervisors to make the necessary changes.
• Perform new or refresher training to the supervisors on time tracking systems.
• Onboarding logistics - work with the supervisors to complete, monitor progress and track onboarding logistics for all new hires.
• Assist the supervisors in documenting and reporting all safety incidents and work related injuries to Safety Manager.
• Monitoring and coordinating various systems access (CVision, Great Plains, UnitTracker etc.) for new hires and terminated employees.
• Actively participate as an Operation Engagement Champion in the site activities.
• Work with Supervisors and HR Partner to document and track monthly site recognitions.
• Coordination of internal transfers of staffing between shifts.
• Assist the supervisors in tracking key performance indicators. (KPI)

Qualifications

• High School Diploma or GED is required.
• Minimum 2 years of experience in administrative/clerical role in service of an hourly paid workforce.