Special Projects Coordinator

City of Tucson; United States; On-site; USD 33,000 - 50,000; Full time

Job summary

The City of Tucson’s Housing and Community Development Department seeks a Special Projects Coordinator to manage cross‑department programs, develop timelines, and assist staff in delivering services. The role supports the department director and does not supervise staff.

You will analyze housing trends, prepare reports for Mayor & Council, coordinate workshops, and help implement Equity by Design while engaging diverse community stakeholders.

Qualifications

• Associate degree required.
• Two years of relevant experience required.
• Equivalency: any combination of relevant education and experience may be substituted on a year-for-year basis.
• Master’s degree preferred in planning, public policy, or public administration.
• Advanced experience using Microsoft Office and administrative systems (Outlook, PowerPoint, SharePoint, Excel, Teams, Canva) preferred.

Responsibilities

• Coordinates special projects by developing timelines and cross‑department activities.
• Supports affordable housing initiatives with research, reports, and briefing materials.
• Analyzes housing trends and data to identify needs and gaps.
• Manages scheduling, meeting materials, and travel for HCD leadership.
• Coordinates meetings, public hearings, and department events with follow‑ups.
• Supports Equity by Design implementation and community partnerships.
• Provides programmatic support to the department director.

Skills

Two years of relevant experience

Microsoft Office

Outlook

PowerPoint

SharePoint

Excel

Teams

Canva

Education

Associate degree

Master’s degree in planning / public policy / public administration

Tools

Microsoft Office

Outlook

PowerPoint

SharePoint

Excel

Teams

Canva

Job description

Position Specific Summary

The Special Projects Coordinator with the City of Tucson’s Department of Housing and Community Development (HCD) is responsible for coordinating and facilitating programs and engagement activities to effectively support HCD staff, carry out ongoing delivery of services, and provide programmatic support to the department director. Work is performed under the supervision of the HCD Director. This position does not supervise.

Duties and Responsibilities

• Coordinates special projects and programs by developing project timelines, coordinating project activities across departments, monitoring progress toward established goals, and ensuring timely completion of project tasks.
• Collaborates with HCD staff and City and external stakeholders to support the development and refinement of affordable housing initiatives, ensuring alignment with city goals by researching housing-related issues, compiling information, preparing reports, presentations, and briefing materials, and supporting the development of program recommendations consistent with departmental and City priorities.
• Conducts research on housing trends, policies, and best practices and analyzes demographic, economic, and housing market data to identify housing needs and gaps.
• Coordinates administrative and project support activities for HCD leadership, including scheduling meetings, coordinating calendars, preparing meeting materials, tracking assignments, coordinating travel arrangements, managing public records requests, and supporting the preparation and submission of materials for Mayor and Council meetings.
• Coordinates meetings, public hearings, and department events by preparing meeting materials, documenting meeting discussions and action items, and coordinating timely follow-up on assigned tasks.
• Coordinates workshops and educational resources.
• Coordinates activities that support the implementation of the City of Tucson’s Equity Action Plan, Equity by Design.
• Collaborates with diverse community stakeholders to identify barriers to equitable housing access, develop recommendations for appropriate stakeholders, and build partnerships with local organizations, advocacy groups, and residents to support collaborative approaches to addressing housing challenges.
• Coordinates departmental programs that support HCD staff, including but not limited to: Staff Wellness, Employee Appreciation, and Core Training (bi-annual training for new HCD employees).
• Performs all other duties and tasks as assigned.

Working Conditions

Mostly office environment

MINIMUM QUALIFICATIONS

• Education Associate degree
• Experience Two (2) years of relevant experience
• Equivalency Any combination of relevant education and experience may be substituted on a year-for-year basis.

License/Certifications Preferred Qualifications

• Master’s degree in planning, Public Policy, Public Administration, or similar field.
• At least one year of experience supporting housing, community development, or homeless projects or programs.
• Advanced experience using Microsoft Office and other administrative systems (i.e. Outlook, PowerPoint, SharePoint, Excel, Teams, Canva).

POSITION DETAILS

Job Profile J1461 - Community Services Neighborhood Resource Project Coordinator View full job profile including classification specifications and physical demands at https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade G106 Hourly Range $24.16 - 36.24 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA) Exempt Position Type Regular Time Type Full time

Department Housing and Community Development Department Link https://www.tucsonaz.gov/Departments/Housing-and-Community-Development

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off-and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.

Equal Opportunity / Diversity and Inclusion

The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [e-mail].

City Organization

The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees.

Tucson Community The City of Tucson is recognized as a Top 20 "Best City in America" by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona.