Special Projects Administrative Lead

ColonialWebb Contractors Company; Richmond (VA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Competitive pay of $30-$34/hr

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life,vision

Disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb is seeking a Project Administrator to provide comprehensive administrative and operational support to the Special Projects team. You will partner with project managers, sales, field operations, and leadership to ensure efficient execution of project administration, billing, reporting, and documentation throughout the project lifecycle.

The role emphasizes data accuracy, workforce support, and cross-functional coordination, with responsibilities spanning setup, data entry, payroll,

Qualifications

• 3-5 years of experience in construction administration or project administration.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams) and PDF software.
• Experience with business and construction management systems such as Penta, Procore, Resource Planning, Rhumbix or similar platforms.
• Strong organizational, analytical, and problem-solving skills with attention to detail.
• Excellent written and verbal communication; interact professionally with project teams and leadership.
• Ability to work independently and manage confidential information.

Responsibilities

• Support project setup activities and maintain project information in systems.
• Enter and maintain project data including change orders, updates, cost transfers, forecasts.
• Coordinate project closeout activities and customer closeout documentation.
• Assist with billing processes, including fixed-price, time and material, and AIA invoicing.
• Coordinate work order setup, billing, and completion tracking.
• Process weekly payroll imports and maintain supporting documentation.
• Assist with PCARD reconciliation and documentation review.
• Coordinate device requests, setup, inventory, and issue resolution.
• Support permit applications, inspections, and regulatory documentation.

Skills

Strong organizational

Analytical skills

Problem solving

Communication skills

Independent worker

Education

High School Diploma or equivalent

Tools

Penta

Procore

Rhumbix

Resource Planning

Job description

ColonialWebb is seeking a Project Administrator to provide comprehensive administrative and operational support to the Special Projects team. You will partner with project managers, sales, field operations, and leadership to ensure efficient execution of project administration, billing, reporting, and documentation throughout the project lifecycle.

The role emphasizes data accuracy, workforce support, and cross-functional coordination, with responsibilities spanning setup, data entry, payroll,