Special Programs Records Clerk: IEP & Compliance

Bend-La Pine Schools; Bend (OR); On-site; USD 38,000 - 52,000; Full time

Job summary

Bend-La Pine Schools is seeking a Special Programs Records Clerk to support the department by processing student records, coordinating with parents, staff and outside agencies to ensure compliance with federally mandated special education law.

Under limited supervision, the clerk handles documentation such as IEPs, meetings, attendance and signatures, while maintaining confidentiality and accuracy across multiple sites. Experience with IDEA compliance and Google Suite is beneficial.

Qualifications

• High school diploma and up to two years of advanced training/experience in the specific job requirements.
• Ability to understand technical instructions (computer software).
• Comprehensive knowledge of grammar and the ability to compose routine correspondence."],
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Responsibilities

• Reviews student special education documentation for compliance with State and Federal guidelines and assists staff in the correction process
• Supports Learning Specialists, Speech Pathologists, and School Psychologists with questions regarding State and Federal guidelines
• Supports documentation regarding evaluation planning
• Maintains confidentiality of student records
• Coordinates with parents, BLP staff, ESD staff and outside agencies
• Assists with evaluating and coordinating IEP meetings and documentation
• Retrieves signatures from parents and staff on required documentation
• Uploads documentation such as Meeting Notes, Attendance, Evaluation Reports
• Answers phones from staff, parents, and outside agencies
• Distributes completed IEPs and supporting documentation
• Completes requests for records for current and former students
• Keeps current on IDEA laws via trainings
• Performs other related duties as assigned
• Occasional travel between sites may be required

Skills

Reading instructions

Written communication

Organization

Confidentiality

Interpersonal skills

Multitasking

Time management

Adaptability

Education

High school diploma

Up to two years advanced training/experience

Tools

Google Suite (Forms, Sheets, Docs)

Office equipment

Job description

Bend-La Pine Schools is seeking a Special Programs Records Clerk to support the department by processing student records, coordinating with parents, staff and outside agencies to ensure compliance with federally mandated special education law.

Under limited supervision, the clerk handles documentation such as IEPs, meetings, attendance and signatures, while maintaining confidentiality and accuracy across multiple sites. Experience with IDEA compliance and Google Suite is beneficial.