Special Program Aid (COE)

Texas A&M University System; Laredo (TX); On-site; USD 24,000 - 34,000; Part time

Job summary

Texas A&M International University in Laredo, TX, is seeking a Special Program Aid (COE) to support the College of Education with administrative tasks and state educator certification reporting requirements. The role focuses on clerical duties, record maintenance, and building professional relationships with campus staff.

Under supervision, the position handles scheduling, reporting, and data input, with potential evening or weekend hours and funding contingencies.

Qualifications

• Bachelor’s degree required.
• One year of related experience.
• May not be a currently enrolled undergraduate student at Texas A&M International University.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and communicate effectively.

Responsibilities

• Provide clerical support as identified by the department.
• Maintain current and confidential records and information.
• Develop and maintain professional relationships with faculty and staff.
• Keep calendars and reports related to appointments and requests.
• Attend staff meetings, trainings, and workshops.

Skills

Word processing

Spreadsheet

Database applications

Multitask

Verbal and written communication

Education

Bachelor's degree

Job description

Job Title

Special Program Aid (COE)

Agency

Texas A&M International University

Department

College Of Education

Proposed Minimum Salary

$21.11 hourly

Job Location

Laredo, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Job Summary

The Special Program Aid, under supervision, will assist the department with general administrative assistance and will work exclusively with state educator certification reporting requirements.

Essential Duties and Responsibilities

• Provide clerical support to identified by the department, use sound, independent judgment when performing duties.
• Assist in maintaining current and confidential records and information.
• Develop and maintain professional relationships with faculty, administrative, and classified staff.
• Keep calendars and reports related to appointments and requests.
• Meet regularly with the administrative and staff in the college for staff meetings, training, and/or workshops.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Complete required Title II Reports for accreditation purposes.
• Process Certification requests for teacher certification and non-teacher certification.
• Input Clinical Experience Records for teacher candidates and non-teacher candidates.
• Input Observations for teacher candidates and non-teacher candidates.
• Maintain Student Enrollment status: other enrolled, finisher, and removed for teacher candidates and non-teacher candidates.
• Clear past graduates for additional needed courses and/or testing.
• Creating completion letters for finishers that are only pending certification exam(s).
• Remove students on ECOS for students who have left EPP programs before completing.
• Complete Transfers forms for removed student as requested.

Minimum Requirements

• Education – Bachelor’s degree
• Experience – One year of related experience.
• May not be a currently enrolled undergraduate student at Texas A&M International University.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Verbal and written communication skills.

Physical Requirements – General office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

• Position requires face-to-face interactions on campus.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.
• Position may require working evening and/or weekend.
• Position is contingent upon funding and/or need .

Pay of Rate : $21.11/hour for up to 19 hours weekly

Equal Opportunity/Veterans/Disability Employer.