Special Events Data & Registration Coordinator

Senior Vice Pres Advancement; Blacksburg (VA); On-site; USD 41,000 - 46,000; Full time

Job summary

The Special Events Assistant at Virginia Tech supports the Advancement Division and the Office of Special Events by providing administrative, registration, financial, and event support to ensure successful events.

This role handles daily event registration in Blackbaud CRM, processes payments and refunds, and assists with BEOs, quotes, and invoices, contributing to accurate data and sound financial practices.

Qualifications

• Experience with large relational databases (Blackbaud or Banner).
• Ability to manage multiple tasks in a fast-paced office.
• Proficiency in Microsoft Excel.
• Excellent organizational and interpersonal skills.

Responsibilities

• Manage daily event registration processing in Blackbaud CRM.
• Process event payments, refunds, and revenue reconciliation.
• Assist with BEOs, quotes, and invoices; support budget preparation.
• Prepare post-event surveys and Gift on Events reports.
• Support PCI compliance activities and data processes.

Skills

Blackbaud/Banner

Excel

Time management

Communication

Education

Bachelor's degree in Business/Management/Accounting/English/Communications

Job description

The Special Events Assistant at Virginia Tech supports the Advancement Division and the Office of Special Events by providing administrative, registration, financial, and event support to ensure successful events.

This role handles daily event registration in Blackbaud CRM, processes payments and refunds, and assists with BEOs, quotes, and invoices, contributing to accurate data and sound financial practices.