Special Events Admin & Registration Specialist

Virginia Tech; Blacksburg (VA); On-site; USD 41,000 - 46,000; Full time

Job summary

Virginia Tech is seeking a Special Events Assistant to support the Advancement Division and Office of Special Events with administrative, registration, financial, and event tasks. You will handle registrations in Blackbaud CRM, process payments, and assist with event-related reporting and budgeting.

The role requires meticulous data management, strong communication, and experience with large databases. On-site position in Blacksburg with routine event support and compliance duties.

Qualifications

• Experience with large relational databases such as Blackbaud or Banner is required.
• Ability to work independently in a fast-paced office and manage multiple assignments.
• Proficiency in Microsoft Excel.
• Excellent organizational, communication and interpersonal skills in a diverse environment.

Responsibilities

• Manage daily event registrations in Blackbaud CRM and reconcile registrations with constituent records.
• Process banquet event orders, quotes and invoices; assist with budget prep and reconciliation.
• Prepare post‑event surveys and Gift on Events reports; run data processes and generate reports.
• Create nametags and mailing lists; maintain administrator and select group information; track RSVPs.
• Support PCI compliance activities and assist with special projects.

Skills

Excellent organizational,communication

Ability to work effectively in fast‑p​

Strong experience with large databases

Interpersonal skills

Education

Bachelor’s degree in Business, Management, Accounting, English, Communication

Tools

Blackbaud/Banner databases

Microsoft Excel

Job description

Virginia Tech is seeking a Special Events Assistant to support the Advancement Division and Office of Special Events with administrative, registration, financial, and event tasks. You will handle registrations in Blackbaud CRM, process payments, and assist with event-related reporting and budgeting.

The role requires meticulous data management, strong communication, and experience with large databases. On-site position in Blacksburg with routine event support and compliance duties.