Events Operations & Registration Specialist

Virginia Polytechnic Institute and State University (VT); Blacksburg, Northern (VA, KY); Hybrid; USD 41,000 - 46,000; Full time

Job summary

Virginia Tech seeks a Special Events Assistant to support the Advancement Division and Office of Special Events with administrative, registration, financial, and event duties that contribute to successful events in Blacksburg.

You will manage daily Blackbaud CRM registrations, process payments, refunds, and online forms, assist with budgets, BEOs, surveys, andGift on Events reports, and generate nametags and mailing lists for effective engagement.

Qualifications

• Strong demonstrated experience with large relational databases such as Blackbaud or Banner.
• Ability to work effectively in a fast paced office independently managing multiple assignments, prioritizing and meeting deadlines.
• Proficiency in Microsoft Excel.
• Excellent organizational, communication and interpersonal skills with diverse, multicultural interactions.

Responsibilities

• Provide administrative, registration, financial, and event support for Advancement events.
• Manage daily event registration processing in Blackbaud CRM and reconcile registrations to constituents.
• Process event payments and refunds, reconcile daily revenue, and assist with online registration forms.
• Process BEOs, quotes, invoices; assist with budgeting and post-event surveys and reports.
• Run Blackbaud data processes, write queries, generate nametags and mailing lists, track RSVPs.
• Support PCI compliance activities and assist with special projects.

Skills

Database experience

Time management

Communication

Education

Bachelor’s degree

Tools

Blackbaud

Banner

Excel

Job description

Virginia Tech seeks a Special Events Assistant to support the Advancement Division and Office of Special Events with administrative, registration, financial, and event duties that contribute to successful events in Blacksburg.

You will manage daily Blackbaud CRM registrations, process payments, refunds, and online forms, assist with budgets, BEOs, surveys, andGift on Events reports, and generate nametags and mailing lists for effective engagement.