Special Events Coordinator: Donor Engagement & Logistics

University of Maryland; Baltimore (MD); On-site; USD 53,000 - 60,000; Full time

Benefits offered by this job

PAID leave

Health insurance

Tuition remission for employees

Flexible work schedules

Job summary

University of Maryland, Baltimore is seeking a Coordinator of Special Events to provide administrative, logistical, and fundraising event support across the School of Medicine and Medical Center. You will help plan, coordinate, and execute a growing portfolio of donor events and engagement activities.

The role offers hands-on experience across the full event lifecycle, from concept through on-site delivery, with collaboration across gift officers, staff, volunteers, vendors, and external

Qualifications

• Minimum two (2) years of experience supporting event planning, meeting management, fundraising, development, hospitality, or client/customer relations
• Experience in higher education, healthcare, or nonprofit fundraising preferred
• Experience with Microsoft Office Suite, Cvent, Smartsheet, and donor database systems (e.g., Raiser's Edge, Salesforce, or similar). Familiarity with donor reporting techniques preferred.
• Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Responsibilities

• Provide professional and administrative support for department, school, and medical center fundraising and engagement events.
• Coordinate day-to-day activities associated with fundraising, donor recognition, stewardship, and strategic donor cultivation events across the School of Medicine and Medical Center.
• Support the planning and execution of strategic donor cultivation events, including intimate gatherings in donor and prospect homes, University of Maryland Medicine facilities, and regional locations, working closely with frontline fundraising staff and institutional partners.
• Plans, organizes, and implements key activities related to the philanthropy office.
• Coordinate facility logistics for meetings and events, including room set-up, catering, audiovisual needs, seating arrangements, registration, and other event requirements.
• Assist in developing event timelines, project plans, and implementation activities for multiple fundraising and engagement events throughout the year.
• Coordinate proposals, contracts, and other documentation related to assigned events, including facilities, catering, printing, speakers, and other vendors.
• Assist with coordinating vendor services and monitoring contractual requirements for assigned events.
• Represent the School or Medical Center in a professional manner when interacting with internal and external constituents.
• Provide administrative and on-site support for meetings and events, including assisting with troubleshooting and responding to operational needs during event execution.

Skills

Planning

Organization

Tools

Microsoft Office Suite

Cvent

Smartsheet

Donor databases

Job description

University of Maryland, Baltimore is seeking a Coordinator of Special Events to provide administrative, logistical, and fundraising event support across the School of Medicine and Medical Center. You will help plan, coordinate, and execute a growing portfolio of donor events and engagement activities.

The role offers hands-on experience across the full event lifecycle, from concept through on-site delivery, with collaboration across gift officers, staff, volunteers, vendors, and external