Donor Engagement & Special Events Coordinator

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 53,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off: 4+ weeks vacation, 15+H

Tuition remission

Flexible work schedules

Teleworking options

Job summary

The University of Maryland, Baltimore (UMB) seeks a Special Events Coordinator to provide administrative, operational, and event-related support for fundraising and engagement activities across the School of Medicine and Medical Center.

Reporting to the Senior Director of Special Events, this role coordinates event logistics, vendor management, staff and volunteer coordination, and the development of event materials with on-site execution.

Qualifications

• Bachelor’s degree required.
• Minimum two years of experience supporting event planning, fundraising, or donor engagement.
• Experience with Microsoft Office Suite, event management tools, and donor databases preferred.

Responsibilities

• Provide administrative support for fundraising and engagement events.
• Coordinate day-to-day activities for donor cultivation events across School of Medicine and Medical Center.
• Plan and execute donor cultivation events, including home gatherings and regional events.
• Coordinate facility logistics: room setup, catering, AV, seating, registration.
• Develop event timelines and project plans for multiple events.
• Prepare event materials, documentation, and promotional/marketing materials for events.
• Coordinate vendor proposals, contracts, and services for events.
• Assist with on-site event execution and troubleshooting.
• Schedule meetings, manage calendars, and arrange catering/AV support.
• Assist in evaluating event outcomes and participant feedback.

Skills

Event planning

Education

Bachelor's degree

Tools

Microsoft Office Suite

Cvent

Smartsheet

Raiser's Edge/Salesforce

Job description

The University of Maryland, Baltimore (UMB) seeks a Special Events Coordinator to provide administrative, operational, and event-related support for fundraising and engagement activities across the School of Medicine and Medical Center.

Reporting to the Senior Director of Special Events, this role coordinates event logistics, vendor management, staff and volunteer coordination, and the development of event materials with on-site execution.