Special Events Coordinator

Junior Achievement of Greater St. Louis; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Junior Achievement of Greater St. Louis is seeking a Special Events Coordinator to plan, organize, and execute fundraising events aligning with JA’s mission. You will manage logistics, vendors, volunteers, budgets, and stakeholder communications to drive revenue and community impact.

The role focuses on cultivating donor relationships, soliciting corporate sponsorships, and coordinating promotions and post-event evaluations to improve future outcomes.

Qualifications

• Experience planning and coordinating special events, especially nonprofit or fundraising events.
• Strong organizational, verbal and written communication abilities to engage donors.
• Ability to manage multiple events and adapt to changing priorities.
• Proven collaborative skills with volunteers, staff and partners.
• Familiarity with donor databases and donor stewardship processes.
• Physical ability to lift and transport event materials up to 50 lb.

Responsibilities

• Plan and coordinate special events such as peer-to-peer fundraisers, trivia, and golf events.
• Attend events and manage logistics, vendors, and volunteers.
• Acquire sponsorships and recruit participants from companies and individuals.
• Cultivate donor relationships and support funding from current and potential donors.
• Develop event budgets, monitor expenses, and ensure revenue goals.
• Coordinate communications, marketing plans, and event materials.
• Work with board committees to increase participation.
• Oversee fundraising platform management and post-event evaluation.
• Engage donors, sponsors, and community partners to strengthen engagement.

Skills

Event planning

Fundraising

Budgeting

Vendor management

Volunteer coordination

Donor relations

Communications

Tools

Donor management software

Job description

The Special Events Coordinator at Junior Achievement of Greater St. Louis (JA) supports fundraising efforts and is responsible for planning, organizing, and executing fundraising events and activities that align with JA’s mission and strategic objectives. This includes managing logistics, coordinating vendors and volunteers, maintaining budgets, ensuring communications, and fostering relationships with stakeholders.

Primary Responsibilities:

• Planning and coordinating special events, such as peer-to-peer fundraisers, trivia, and golf events, and attend these events.
• Acquiring financial sponsorships from companies and partners while recruiting individual participation.
• Cultivating relationships and obtaining funding from current and potential donors.
• Managing event logistics: communicating between company coordinators and event venue staff regarding event details.
• Budgeting: developing event budgets, monitoring expenses, and ensuring events meet revenue goals while staying within financial boundaries.
• Working with board committees to help increase participation.
• Managing and maintaining the fundraising platform.
• Communications and promotion: drafting and implementing marketing plans and materials, managing event communications.
• Post-event evaluation: assessing the success of events, communicating outcomes, and providing recommendations for future improvement.
• Relationship building: stewarding relationships with donors, participants, sponsors, and community partners to enhance engagement and support for the organization.
• Responsible for coordination of Community Impact Advisory Board recruitment process, special events as well as meeting preparation and participation.

Qualifications (desired)

• Prior experience in planning and coordinating special events, especially within nonprofit or fundraising environments.
• Strong organizational skills, adaptability, problem-solving abilities and fearless determination to tackle challenges creatively.
• Strong written and verbal communication skills to effectively convey the mission and impact of Junior Achievement to donors and partners.
• Good interpersonal skills to establish and maintain relationships with donors, volunteers, and community partners.
• Ability to collaborate with stakeholders, work independently, and manage multiple projects simultaneously.
• An understanding of donor management software and database management to track donor information, contributions, and engagement.
• Physical ability to lift and transport 50 lb. boxes to events.