Special Events Coordinator

Junior Achievement of Greater St. Louis; Chesterfield (MO); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Flexible schedule

Job summary

Junior Achievement of Greater St. Louis in Chesterfield, MO is seeking a Part-Time Special Events Coordinator to plan and execute fundraising events that support youth education and workforce readiness.

You will manage logistics, coordinate vendors and volunteers, monitor budgets, and cultivate relationships with donors and partners to help meet revenue goals. The role involves planning events (peer-to-peer fundraisers, trivia, golf), pursuing sponsorships, and coordinating communications and

Qualifications

• Experience in planning and coordinating special events, preferably nonprofit fundraising.
• Strong organizational and problem-solving abilities with adaptability.
• Excellent written and verbal communication to convey the mission to donors.
• Ability to collaborate with stakeholders and manage multiple projects.
• Familiarity with donor management software and databases.
• Physical ability to lift and transport 50 lb boxes.

Responsibilities

• Plan and coordinate special events such as peer-to-peer fundraisers, trivia, and golf events.
• Acquire financial sponsorships and recruit individual participants.
• Cultivate relationships and obtain funding from donors and partners.
• Manage event logistics and coordinate between coordinators and venue staff.
• Develop budgets, monitor expenses, and ensure revenue goals are met.
• Support board committees to increase participation.
• Manage and maintain the fundraising platform and communications.
• Draft and implement marketing plans and event communications.
• Conduct post-event evaluation and provide improvement recommendations.
• Build and steward relationships with donors, sponsors, volunteers and partners.
• Coordinate Community Impact Advisory Board recruitment and event prep.

Skills

Event planning

Vendor coordination

Budgeting

Donor relations

Communication

Stakeholder collaboration

Donor management software

Tools

Donor management software

Database management

Job description

Benefits:

• Flexible schedule

About the Role:

Junior Achievement of Greater St. Louis is looking for an enthusiastic and organized Part-Time Special Events Coordinator to join our passionate team in Chesterfield, MO. In this exciting role, you'll help bring impactful fundraising and events to life that directly support youth education and workforce readiness programs. Managing logistics, coordinating vendors and volunteers, maintaining budgets, communications, and fostering positive relationships are just part of the position. If you love event planning and want your work to make a real difference, this is the opportunity for you!

Essential Functions

• Planning and coordinating special events, such as peer-to-peer fundraisers, trivia, and golf events, and attend these events.
• Acquiring financial sponsorships from companies and partners while recruiting individual participation.
• Cultivating relationships and obtaining funding from current and potential donors.
• Managing event logistics: communicating between company coordinators and event venue staff regarding event details.
• Budgeting: developing event budgets, monitoring expenses, and ensuring events meet revenue goals while staying within financial boundaries.
• Working with board committees to help increase participation.
• Managing and maintaining the fundraising platform.
• Communications and promotion: drafting and implementing marketing plans and materials, managing event communications.
• Post-event evaluation: assessing the success of events, communicating outcomes, and providing recommendations for future improvement.
• Relationship building: stewarding relationships with donors, participants, sponsors, and community partners to enhance engagement and support for the organization.
• Responsible for coordination of Community Impact Advisory Board recruitment process, special events as well as meeting preparation and participation.

Preferred Qualifications

• Prior experience in planning and coordinating special events, especially within nonprofit or fundraising environments.
• Strong organizational skills, adaptability, problem-solving abilities and fearless determination to tackle challenges creatively.
• Strong written and verbal communication skills to effectively convey the mission and impact of Junior Achievement to donors and partners.
• Good interpersonal skills to establish and maintain relationships with donors, volunteers, and community partners, positive outlook!
• Ability to collaborate with stakeholders, work independently, and manage multiple projects simultaneously.
• An understanding of donor management software and database management to track donor information, contributions, and engagement.
• Physical ability to lift and transport 50 lb. boxes to events.