Special Events Associate- Hybrid

Volunteers of America Greater New York; New York (NY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Volunteers of America Greater New York is seeking a Special Events Associate to support a range of internal and external events in a hybrid New York, NY setting. The role focuses on coordinating events, securing in-kind donations, and enhancing engagement with donors and volunteers.

The ideal candidate will have a Bachelor’s degree and 2+ years in event planning or fundraising operations, with strong multitasking and relationship-building skills.

Qualifications

• Bachelor's Degree required with 2+ years of professional experience in event planning, fundraising operations, project management or related capacity.

Responsibilities

• Assist with the Annual Gala, Shared Value Awards, monthly engagement events, Board holiday party and other fund development events.
• Prepare briefing documents and fact sheets for leadership.
• Coordinate venue research and event logistics for various sizes of events.
• Maintain attendee records and post‑event reporting.
• Process invoices and post‑event contract administration.

Skills

Event planning

Fundraising operations

Project management

Raiser's Edge

Education

Bachelor's Degree

Tools

Raiser's Edge

Job description

Volunteers of America-Greater New York (VOA-Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you're passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

We are currently seeking qualified candidates for the following position:

Position: Special Events Associate (Hybrid)

Reporting to the Manager, Special Events, the Associate of Special Events is responsible for assisting with the coordination, planning, and execution of a diverse range of internal and external facing events. This role will also assist in securing and managing in‑kind donations from corporate and community partners to advance organizational and programmatic goals.

This position requires a dynamic, detail‑oriented individual with strong project management skills, a passion for the nonprofit sector, and the ability to cultivate relationships with internal staff across VOA‑GNY's various program sites as well as external partners. The Associate will play a key role in ensuring events are executed efficiently, contribute to engagement objectives, and reflect the values of VOA‑GNY.

Location: New York, NY 10020

Minimum Qualifications:

• Bachelor's Degree required with 2+ years of professional experience in event planning, fundraising operations, project management or in a related capacity; familiarity with the nonprofit sector a plus.
• Flexibility, creativity, and the ability to multitask.
• Experience with Raiser's Edge, or other donor databases.
• Capable of building relationships with donors, volunteers, and program teams.

Special Events Associate Principal Responsibilities:

• The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and recognition), monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
• Support the preparation of event materials including briefing documents for distribution, and fact sheets for Executive Leadership.
• Assist with venue research, selection, and coordination for large‑and small‑scale events throughout the year for employee engagement opportunities, sporting events, volunteer initiatives, and donor cultivation events. Communicate with vendors, venues, and volunteers as needed.
• Maintain accurate attendee records, RSVP tracking, and post‑event data collection for reporting.
• Process event‑related invoices and billing for venues, catering, decor, and other event vendors. Contract administration post‑event to ensure timely reconciliation efforts.
• Organized coordination of donation pick‑ups and deliveries, ensuring the efficient use of resources across program sites.
• Provide on‑site event support, including occasional evenings and weekends as needed.
• Perform other related duties as requested.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full‑time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

And much more!

To learn more about our staff, culture and much more, copy and paste our website link into a browser: https://www.voa-gny.org/our-staff-and-culture/

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.