Special Events Associate- Hybrid

Voa Gny; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Prescription Coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off

Job summary

Volunteers of America–Greater New York in New York, NY is seeking a Special Events Associate to assist with planning and execution of a range of internal and external events, including galas, awards, and engagement activities. The role emphasizes relationship-building with donors, volunteers, and program teams, and requires strong project management and multitasking.

This hybrid, full-time position reports to the Manager, Special Events and includes coordinating venue research, materials, and

Qualifications

• Bachelor’s Degree required with 2+ years of professional experience in event planning, fundraising operations, project management or in a related capacity.
• Experience with Raiser’s Edge or other donor databases.
• Capable of building relationships with donors, volunteers, and program teams.

Responsibilities

• Assist with the Annual Gala, Shared Value Awards, monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
• Prepare briefing documents and fact sheets for Executive Leadership.
• Research and coordinate venues for large and small events, communicate with vendors, venues, and volunteers.
• Maintain attendee records, RSVP tracking, and post-event data collection for reporting.
• Process event-related invoices and billing; post-event contract administration and reconciliation.
• Coordinate donation pickups/deliveries across program sites and provide on-site support as needed.

Skills

Project management

Event planning

Fundraising operations

Relationship building

Multitasking

Education

Bachelor's Degree

Tools

Raiser’s Edge

Job description

Posted Monday, August 10, 2026 at 4:00 AM

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

We are currently seeking qualified candidates for the following position:

Position: Special Events Associate (Hybrid)

Reporting tothe Manager, Special Events, the Associate of Special Eventsis responsible for assisting with the coordination, planning, and execution of a diverse range ofinternal and external facing events. This role will also assist in securing and managing in-kind donations from corporate and community partners to advance organizational and programmatic goals.

This position requires a dynamic, detail-oriented individual with strong project management skills, a passion for the nonprofit sector, and the ability to cultivate relationships withinternal staff across VOA-GNY’s various program sites as well as external partners.The Associate will play a key role in ensuring events are executed efficiently, contribute to engagement objectives, and reflect the values of VOA-GNY.

Location: New York, NY 10020

Minimum Qualifications:

• Bachelor’s Degree requiredwith2+ years of professional experience ineventplanning, fundraisingoperations, project management or in a related capacity;familiarity with the nonprofit sector a plus.
• Flexibility, creativity, and the ability to multitask.
• Experience with Raiser’s Edge, or other donor databases.
• Capable of building relationships with donors, volunteers, and program teams.

Special Events Associate Principal Responsibilities:

• The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and recognition), monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
• Support the preparation of event materials including briefing documents for distribution, and fact sheets for Executive Leadership.
• Assist with venue research, selection, and coordination for large-and small-scale events throughout the year for employee engagement opportunities, sporting events, volunteer initiatives, and donor cultivation events. Communicate with vendors, venues, and volunteers as needed.
• Maintain accurate attendee records, RSVP tracking, and post-event data collection for reporting.
• Process event-related invoices and billing for venues, catering, décor, and other event vendors. Contract administration post-event to ensure timely reconciliation efforts.
• Organized coordination of donation pick-ups and deliveries, ensuring the efficient use of resources across program sites.
• Provide on-site event support, including occasional evenings and weekends as needed.
• Perform other related duties as requested.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories. Apply today!