Special Events Assistant

City of Murphy; Murphy (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

The City of Murphy's Parks & Recreation Department is searching for a Special Events Assistant to facilitate and coordinate community events. This full-time position involves various logistical and outreach tasks, ensuring vibrant experiences for residents. The ideal candidate will possess strong customer service and event coordination skills, alongside a high school diploma and experience working with the public.

Qualifications

• 1 year of experience with recreation events.
• Valid State of Texas class C driver’s license.

Responsibilities

• Coordinate planning and execution of city-sponsored events.
• Provide on-site support during events, including vendor management.
• Assist with event registration and vendor applications.

Skills

Customer Service

Event Coordination

Communication

Education

High school diploma or equivalent

Tools

CivicRec software

Canva

Job description

The City of Murphy redefines the local government experience for its’ employees, citizens, and businesses; disrupting the perception of what municipal government is. We do this under the banner of being “One City, One Team” of public servants committed to exceptional service delivery by honoring our core values of beingC.O.O.L.

• RespeCtful – by providing considerate and thoughtful service to a diverse City with the goal of maintaining an inclusive atmosphere that fosters collaboration and innovation.
• ProfessiOnal – by being knowledgeable, competent, and efficient in service to all with the goal of maintaining high standards of behavior and work ethic while elevating each other as a Murphy team in efforts to deliver high-quality outcomes.
• TrustwOrthy – by delivering service in an open, honest, and timely manner with the goal of fostering trust in all our relationships by maintaining integrity and high levels of accountability.
• FriendLy – by committing to a harmonious, engaging, and positive work environment with the goal of providing exceptional service to our internal and external customers.

Are you a COOL individual looking for a COOL place to work? This might be the place for you and the COOLest job you’ve ever had!

The City of MurphyParks & Recreation Departmentseeks to add aSpecial Events Assistantto its dynamic team!Under direct supervision, the Special Events Assistant supports the planning, coordinating, and execution of city-sponsored recreation & community events. This position performs a variety of administrative, logistical, and on-site tasks to assist the Special Events Manager in delivering high-quality community experiences. Duties include coordinating with vendors, sponsors, and volunteers, supporting overall event logistics, and helping ensure compliance with related processes and procedures.

Schedule Commitment

This is a full-time, non-exempt position that works a schedule of Monday-Friday 8am-5pm and requires evening and weekend availability as required.

For application support, or to check the status of your application, contact Human Resources by [e-mail].

· Coordinates the planning, preparation, and day-of coordination for City of Murphy Parks and Recreation events.

· Assists the Special Events Manager with all other community events throughout the year.

· Supports event logistics such as setup and breakdown coordination, equipment preparation, supply inventory/distribution, signage, and site layout.

· Collects and processes event registration and vendor applications for participation in special events, ensuring all documentation is complete and submitted on time.

· Supports ongoing communication with vendors, performers, sponsors, and community partners, including follow-ups, confirmations, and event-day coordination

· Assists in the coordination of event timelines, task lists, and staff/volunteer assignments.

· Responsible for managing volunteers and coordinating volunteer logistics for events, including outreach, communication, scheduling, setup, and on-site support to ensure successful events.

· Provides on-site support during events including vendor management, registration, crowd assistance, information distribution, and activity facilitation.

· Tracks and organizes event supplies and equipment; assists with inventory and restocking as needed.

· Serves as a point of contact for public inquiries related to special events; provides friendly and professional customer service.

· Assists with creating post-event reports, surveys, and basic data collection (attendance, feedback, photos, etc.).

· Provides administrative support including filing, printing, communications, and tracking invoices or payments as directed.

· Provides front desk customer service at the Murphy Community Center as needed; may assist patrons with facility reservations, program registration, membership signups, and general inquiries.

· Maintains composure and professionalism while continuing to execute their duties, without direction, during live events and briefings.

· Travels to attend meetings, conferences and training.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required

• One year of experience working with the public for recreation events

• Valid State of Texas class C driver’s license

PREFFERED QUALIFICATIONS

• Experience with CivicRec software

• Canva or other design software

• Volunteer management experience related to events

SPECIAL REQUIREMENTS

• Must be able to perform physical activities to include kneeling, bending, twisting, dragging, pushing, pulling and lifting up to 50 pounds of various recreational and athletic equipment