Special Events Assistant

Genesis-Women; Dallas (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Genesis Women’s Shelter & Support seeks a Special Events Assistant to help plan and manage fundraising events and community engagement activities in Dallas. You will collaborate with the Fund Development team to ensure events meet fundraising goals and run smoothly.

The role requires a bachelor’s degree, at least one year of event coordination experience, strong MS Office skills, and flexibility for weekend/evening commitments.

Qualifications

• Bachelor’s degree required; nonprofit or fundraising exposure a plus.
• Minimum one year of event coordination/management experience.
• Strong written and verbal communication skills for letters and donor interactions.
• Comfort with physical setup/breakdown and weekend/evening events.

Responsibilities

• Assist with planning and execution of fundraising events and community activities.
• Solicit donations via formal letters and donor communications.
• Request in-kind donations from event vendors and partners.
• Collaborate with supporters to coordinate event logistics.
• Maintain professionalism with staff, volunteers, and vendors.
• Assist with event budgets, expenses, and post‑event reporting.
• Follow up with donors, vendors, and volunteers after events.
• Oversee event setup and teardown; travel for local events as needed.

Skills

Event coordination

Fundraising

Volunteer coordination

Communication

Budgeting

Time management

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Canva

Raiser's Edge

Job description

The Special Events Assistant will assist in planning and managing a group of successful fundraising events and community engagement activities for Genesis Women’s Shelter & Support to contribute to the annual fundraising goals of the agency. The Special Events Assistant will be expected to work enthusiastically and energetically with the Fund Development team to ensure that all events are completed successfully. The Special Events Assistant will be required to complete various task.

• Responsible for a completing task within connection with fundraising process and events
• Assist with soliciting donations via formal letter writing.
• Requesting in‑kind donations from event industry vendors
• Working closely with supporters of Genesis to plan such events.
• Maintaining a professional demeanor at all times with team members, staff, event professionals and volunteers
• Assist with all event financials including budgeting, expense tracking, and post‑event reporting.
• Event follow‑up with consistent donor/vendor/volunteer appreciation
• Oversight of any physical event including assisting with setup and breakdown
• Travel locally for events/meetings on occasional weekends and evenings or as needed.

Skills / Requirements:

• Bachelor’s degree
• One year minimum experience in event coordination/management
• Familiarity with event design language and concepts
• Prior experience in the non‑profit sector and/or working with volunteers is a plus
• Strong skills with Word, PowerPoint and Excel. Experience with Canva a plus.
• Experience with a donor databases like Raiser’s Edge a plus.
• Professional communication skills of all types are essential: telephone, event/social, email and formal letter writing.
• Demonstrate responsibility for their own behavior and work effectively with others.
• Strong organizational and detail management skills. Comfortable working on multiple projects while prioritizing and meeting deadlines.
• Requires a source of transportation.
• Ability to do physical labor (setup and breakdown of most events, such as lifting boxes, arranging tables, walking/standing for prolonged periods of time etc.)