Special Events Assistant

Genesis Women's Shelter & Support; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Genesis Women’s Shelter & Support seeks a Special Events Assistant to plan and manage fundraising events and community activities in Dallas. You will collaborate with the Fund Development team to ensure events meet goals and requirements, including donor relations and post‑event reporting.

The role requires a bachelor’s degree and at least 1 year of event coordination experience, with strong communication and organizational skills. Occasional evenings and weekends may be required.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum 1 year of event coordination/management experience.
• Familiarity with event design language and concepts.
• Non-profit sector and/or volunteer experience is a plus.
• Proficiency with Word, PowerPoint, Excel; Canva is a plus.
• Experience with donor databases like Raiser’s Edge is a plus.
• Professional communication skills across telephone, email, and letters are essential.
• Demonstrate responsibility and ability to work with others.
• Strong organizational and detail management skills; multi-project prioritization.
• Requires transportation.
• Ability to perform physical labor during events (setup/breakdown).

Responsibilities

• Plan and manage fundraising events and community engagement activities.
• Assist with donor solicitation via formal letters.
• Request in-kind donations from event vendors and supporters.
• Collaborate with donors and volunteers to execute events smoothly.
• Maintain professional demeanor with team, staff, vendors, and volunteers.
• Oversee event budgeting, expense tracking, and post‑event reporting.
• Handle event follow‑ups and donor/vendor appreciation.
• Assist with event setups and breakdowns; travel for local events as needed.

Skills

Strong communication skills

Organizational skills

Time management

Team collaboration

Physical stamina

Education

Bachelor’s degree

Tools

Word

PowerPoint

Excel

Canva

Raiser’s Edge

Job description

The Special Events Assistant will assist in planning and managing a group of successful fundraising events and community engagement activities for Genesis Women’s Shelter & Support to contribute to the annual fundraising goals of the agency. The Special Events Assistant will be expected to work enthusiastically and energetically with the Fund Development team to ensure that all events are completed successfully. The Special Events Assistant will be required to complete various task.

• Responsible for a completing task within connection with fundraising process and events
• Assist with soliciting donations via formal letter writing.
• Requesting in‑kind donations from event industry vendors
• Working closely with supporters of Genesis to plan such events.
• Maintaining a professional demeanor at all times with team members, staff, event professionals and volunteers
• Assist with all event financials including budgeting, expense tracking, and post‑event reporting.
• Event follow‑up with consistent donor/vendor/volunteer appreciation
• Oversight of any physical event including assisting with setup and breakdown
• Travel locally for events/meetings on occasional weekends and evenings or as needed.

Skills / Requirements:

• Bachelor’s degree
• One year minimum experience in event coordination/management
• Familiarity with event design language and concepts
• Prior experience in the non‑profit sector and/or working with volunteers is a plus
• Strong skills with Word, PowerPoint and Excel. Experience with Canva a plus.
• Experience with a donor databases like Raiser’s Edge a plus.
• Professional communication skills of all types are essential: telephone, event/social, email and formal letter writing.
• Demonstrate responsibility for their own behavior and work effectively with others.
• Strong organizational and detail management skills. Comfortable working on multiple projects while prioritizing and meeting deadlines.
• Requires a source of transportation.
• Ability to do physical labor (setup and breakdown of most events, such as lifting boxes, arranging tables, walking/standing for prolonged periods of time etc.)