Special Event Coordinator

Siertek Ltd; Ohio; On-site; USD 52,000 - 70,000; Part time

Job summary

A leading company in the defense sector is seeking a Senior Special Event Coordinator to manage high-profile technical events. This part-time role involves overseeing logistics, registration, and execution of events, requiring strong organizational skills and relevant experience. Join a veteran-owned company committed to excellence and integrity.

Qualifications

• 3-5 years of relevant experience in event coordination.
• Strong skills in logistics and stakeholder engagement.

Responsibilities

• Coordinate logistics for technical events and conferences.
• Lead event registration and manage vendor requirements.
• Oversee security and ensure technical readiness for events.

Skills

Organizational skills

Communication

Problem-solving

Education

Bachelor's in Communications, Event Management, or Business Administration

Job description

Job Details

Job Location: SIERTEK LTD - BEAVERCREEK, OH

Position Type: Part Time

Salary Range: Undisclosed

Description

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. We focus on continual improvement to ensure our services remain industry-leading, and we pride ourselves on delivering services with integrity.

Position Overview

We are seeking a Senior Special Event Coordinator to lead planning, coordination, and execution of high-profile technical and stakeholder engagement events, such as workshops, industry days, and the bi-annual AFSIM User Group. The role involves managing all phases of event lifecycle activities, including logistics, registration, security vetting, virtual/hybrid coordination, and post-event reporting. Strong organizational, communication, and problem-solving skills in a government or defense setting are required.

Essential Job Functions

• Coordinate logistics for technical events, meetings, and conferences
• Secure venues and manage vendor/supplier requirements (AV, catering, lodging, etc.)
• Lead event registration, advertising, and fee tracking
• Oversee event security, including clearance and citizenship verification (e.g., JCP)
• Ensure technical readiness and contingency planning for hybrid/virtual events
• Manage live event execution and moderation
• Handle post-event activities, including attendee lists, minutes, recordings, and feedback collection

Qualifications

Minimum Position Requirements

• Bachelors in a relevant field (e.g., Communications, Event Management, Business Administration)
• 3-5 years of relevant experience

SierTeK is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity, or sexual orientation.