Special Education Secretary: Medicaid & Records Coordinator

Siloam Springs School District; Siloam Springs (AR); On-site; USD 28,000 - 40,000; Full time

Job summary

Siloam Springs School District in Arkansas seeks a Special Education Due Process Secretary to support SPED personnel with record keeping and Medicaid processing, and to handle secretarial duties in the SPED Central Office. The role includes scheduling conferences, preparing notifications, and maintaining electronic records in a 240‑day contract.

Responsibilities cover filing Medicaid claims, creating PO's, ordering supplies, and using E-School software to manage student information, with strict

Qualifications

• Assist SPED personnel with record keeping and maintenance of records.
• Experience with Medicaid processing preferred.
• Position requires or benefits from organizing and documenting records.

Responsibilities

• Assigned to SPED CENTRAL office to work with LEA and Assistant LEA with secretarial duties, Medicaid processing, and record keeping
• Schedule annual conferences for review, evaluation/reevaluation, dismissal, and programming as needed
• Complete 1 st and 2 nd parent notifications and mail/distribute as determined by mandated compliance timeline
• Notify teachers/TOSA/LEA of changes in scheduled conferences
• Maintain copies of conference paperwork electronically
• Check and maintain SEAS paperwork for compliance
• Complete records requests and mail in a timely fashion
• Distribute Disability Determination requests to appropriate staff, collect, and mail in a timely fashion
• Complete requests for records electronically
• Create purchase orders
• Order supplies as directed
• File Medicaid claims: specifically organize, maintain, and process Medicaid files/claims as necessary in order to receive reimbursement for services as outlined by the Arkansas Medicaid Administration
• Participate in training regarding Medicaid procedures
• Enter and use E-School software to maintain student information

Skills

Record keeping

Medicaid processing

Secretarial duties

Documentation

Tools

E-School software

Job description

Siloam Springs School District in Arkansas seeks a Special Education Due Process Secretary to support SPED personnel with record keeping and Medicaid processing, and to handle secretarial duties in the SPED Central Office. The role includes scheduling conferences, preparing notifications, and maintaining electronic records in a 240‑day contract.

Responsibilities cover filing Medicaid claims, creating PO's, ordering supplies, and using E-School software to manage student information, with strict