Special Education Due Process Secretary

Siloam Springs School District; Siloam Springs (AR); On-site; USD 28,000 - 40,000; Full time

Job summary

Siloam Springs School District in Arkansas seeks a Special Education Due Process Secretary to support SPED personnel with record keeping and Medicaid processing, and to handle secretarial duties in the SPED Central Office. The role includes scheduling conferences, preparing notifications, and maintaining electronic records in a 240‑day contract.

Responsibilities cover filing Medicaid claims, creating PO's, ordering supplies, and using E-School software to manage student information, with strict

Qualifications

• Assist SPED personnel with record keeping and maintenance of records.
• Experience with Medicaid processing preferred.
• Position requires or benefits from organizing and documenting records.

Responsibilities

• Assigned to SPED CENTRAL office to work with LEA and Assistant LEA with secretarial duties, Medicaid processing, and record keeping
• Schedule annual conferences for review, evaluation/reevaluation, dismissal, and programming as needed
• Complete 1 st and 2 nd parent notifications and mail/distribute as determined by mandated compliance timeline
• Notify teachers/TOSA/LEA of changes in scheduled conferences
• Maintain copies of conference paperwork electronically
• Check and maintain SEAS paperwork for compliance
• Complete records requests and mail in a timely fashion
• Distribute Disability Determination requests to appropriate staff, collect, and mail in a timely fashion
• Complete requests for records electronically
• Create purchase orders
• Order supplies as directed
• File Medicaid claims: specifically organize, maintain, and process Medicaid files/claims as necessary in order to receive reimbursement for services as outlined by the Arkansas Medicaid Administration
• Participate in training regarding Medicaid procedures
• Enter and use E-School software to maintain student information

Skills

Record keeping

Medicaid processing

Secretarial duties

Documentation

Tools

E-School software

Job description

Starting Date: Jan 4, 2027

Job Description

Job Title Special Education Due Process Secretary

Qualifications Assist Special Education Personnel with record keeping;

retrieval and maintenance of records; previous experience

with Medicaid processing preferred

Contract 240 days

Specific Job Duties/Responsibilities

• Assigned to SPED CENTRAL office to work with LEA and Assistant LEA with secretarial duties, Medicaid processing, and record keeping
• Schedule annual conferences for review, evaluation/reevaluation, dismissal, and programming as needed
• Complete 1 st and 2 nd parent notifications and mail/distribute as determined by mandated compliance timeline
• Notify teachers/TOSA/LEA of changes in scheduled conferences
• Maintain copies of conference paperwork electronically
• Check and maintain SEAS paperwork for compliance
• Complete records requests and mail in a timely fashion
• Distribute Disability Determination requests to appropriate staff, collect, and mail in a timely fashion
• Complete requests for records electronically
• Create purchase orders
• Order supplies as directed
• File Medicaid claims: specifically organize, maintain, and process Medicaid files/claims as necessary in order to receive reimbursement for services as outlined by the Arkansas Medicaid Administration
• Participate in training regarding Medicaid procedures
• Enter and use E-School software to maintain student information

Special Education Due Process Secretary

Siloam Springs School District SPED - Siloam Springs, Arkansas Open in Google Maps

This job is also posted in Arkansas Jobs In Ed , and Siloam Springs School District

Job Details

Job ID: 5959666
Application Deadline: Posted until filled
Posted: Yesterday

Starting Date: Jan 4, 2027

Job Description

Job Title Special Education Due Process Secretary

Qualifications Assist Special Education Personnel with record keeping;

retrieval and maintenance of records; previous experience

with Medicaid processing preferred

Contract 240 days

Evaluator LEA/Special Education Supervisor

Specific Job Duties/Responsibilities

• Assigned to SPED CENTRAL office to work with LEA and Assistant LEA with secretarial duties, Medicaid processing, and record keeping
• Schedule annual conferences for review, evaluation/reevaluation, dismissal, and programming as needed
• Complete 1 st and 2 nd parent notifications and mail/distribute as determined by mandated compliance timeline
• Notify teachers/TOSA/LEA of changes in scheduled conferences
• Maintain copies of conference paperwork electronically
• Check and maintain SEAS paperwork for compliance
• Complete records requests and mail in a timely fashion
• Distribute Disability Determination requests to appropriate staff, collect, and mail in a timely fashion
• Complete requests for records electronically
• Create purchase orders
• Order supplies as directed
• File Medicaid claims: specifically organize, maintain, and process Medicaid files/claims as necessary in order to receive reimbursement for services as outlined by the Arkansas Medicaid Administration
• Participate in training regarding Medicaid procedures
• Enter and use E-School software to maintain student information

Position Type: Full-Time
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Staci Branson
• 847 S. Dogwood / PO Box 798
• Siloam Springs, Arkansas 72761
• Phone: [phone]
• Email: [e-mail]

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