Admin Asst/Medicaid Billing Specialist

Northwest Arkansas Ed Co-Op; Farmington (AR); On-site; USD 17,000 - 25,000; Part time

Job summary

Northwest Arkansas Ed Co-Op in Farmington, AR is seeking an Administrative Assistant / Medicaid Billing Specialist (part-time) to support the Early Childhood SPED Coordinator. This role combines administrative tasks with Medicaid billing duties to maintain accurate records and processing.

You will handle enrollment, student documentation, and prepare reports while ensuring confidentiality and accuracy. Strong organization and communication with families, staff, districts, and partners are

Qualifications

• Strong computer skills with Google Drive, email, and data-entry systems.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to maintain confidential information.
• Effective communication with staff, families, and partners.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative support to program staff.
• Maintain student records and documentation per requirements.
• Assist with enrollment, service records, and program paperwork.
• Enter and maintain data in electronic systems.
• Prepare reports, spreadsheets, and correspondence.
• Respond to calls and emails from families, staff, districts, and partners professionally.
• Process Medicaid documentation and submit claims.
• Monitor billing activity and resolve issues.

Skills

Google Drive

Data entry

Organizational skills

Time management

Attention to detail

Confidential information handling

Communication skills

Tools

Electronic records

Email

Medicaid billing software

Databases

Job description

Admin Asst/Medicaid Billing Specialist

Northwest Arkansas Ed Co-Op NWAESC Main Office - Farmington, Arkansas Open in Google Maps

This job is also posted in NWAESC

Job Details

Job ID: 5931579

Application Deadline: Posted until filled

Posted: Sep 17, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Administrative Assistant / Medicaid Billing Specialist (Part-time)

Reports To: Early Childhood SPED Coordinator

SUMMARY: The Administrative Assistant / Medicaid Billing Specialist provides administrative, clerical, and Medicaid billing support for the Early Childhood Special Education Program. This position is responsible for maintaining accurate student and billing records, processing Medicaid documentation and claims, and supporting the efficient daily operation of the program.

The successful candidate will demonstrate strong organizational skills, attention to detail, confidentiality, accuracy, and the ability to manage multiple responsibilities while working with special education staff, families, school districts, and community agencies.

Essential Duties and Responsibilities

Administrative Support

• Provide administrative and clerical support to the Early Childhood Coordinator and program staff.
• Maintain accurate student records, files, forms, and documentation in accordance with program requirements.
• Assist with enrollment, student records, service documentation, and other program paperwork.
• Enter and maintain information in electronic databases and student information systems.
• Assist staff with preparing, organizing, scanning, filing, and submitting required documents.
• Monitor paperwork for completeness, accuracy, and required signatures.
• Prepare correspondence, reports, spreadsheets, forms, and other program documents.
• Respond to telephone calls, emails, and requests from parents, staff, school districts, and community partners in a professional and timely manner.

Medicaid Billing Responsibilities

• Process and maintain Medicaid billing documentation for eligible special education services.
• Review service documentation to ensure required information is complete and accurate prior to billing.
• Enter Medicaid service information accurately and in a timely manner.
• Submit Medicaid claims and monitor claims for payment, rejection, or denial.
• Research and resolve billing errors, rejected claims, and documentation issues.
• Maintain records of submitted claims, payments, denials, and outstanding billing.
• Communicate with staff regarding missing or incomplete service documentation needed for Medicaid billing.
• Track Medicaid billing activity and assist with reconciliation of payments and outstanding claims.
• Maintain documentation necessary to support Medicaid audits and program compliance.
• Follow current Arkansas Medicaid requirements, billing procedures, and applicable school-based service requirements.
• Maintain confidentiality of student, family, medical, and financial information.
• Assist with Medicaid reporting and provide billing information to the Early Childhood Coordinator and other authorized personnel.

Required Qualifications

• Strong computer skills, including Google Drive, email, electronic records, and data-entry systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidential information.
• Ability to communicate effectively and professionally with staff, families, and community partners.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to manage multiple priorities and meet established deadlines.

Disclaimer

This job description is intended to describe the general nature and level of work performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. Duties may be modified or assigned as program needs change.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Colleen Devore , Early Childhood Coordinator
• NWAESC Main Office
• Phone: [phone]
• Email: [e-mail]

Map

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Position Type: Part-Time

Job Categories:

Other Professional > Other Classified Professional

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Secretary