Special Education Records Specialist

Special Education Office; Silver City (NM); On-site; USD 42,000 - 52,000; Full time

Job summary

Silver City Consolidated School District 1 Special Education Office is seeking a Special Education Records Specialist to manage and safeguard student records for IEPs. You will ensure accuracy, organize electronic and physical files, and coordinate with teachers and administrators to maintain compliant documentation.

Applicants should have a high school diploma, with a preference for an Associate's degree or higher, and familiarity with FERPA, IDEA, and IEP processes.

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• Familiarity with IEP documentation, FERPA, IDEA, and student records management.
• Experience in special education, educational administration, or related field is a plus.

Responsibilities

• Maintain and manage accurate and up-to-date special education records for all students with IEPs.
• Ensure documentation complies with state, federal, and local laws including IDEA and FERPA.
• Organize, file, and safeguard records in electronic and physical formats.

Skills

Organizational skills

Confidentiality

Google Workspace

Microsoft Office

DocuSign

Communication skills

Independent work

Time management

Multitasking

Education

High school diploma

Associate's degree or higher (preferred)

Tools

PowerSchool

Synergy

Job description

Silver City Consolidated School District 1 Special Education Office - Silver City, New Mexico Open in Google Maps

Special Education Records Specialist

Silver City Consolidated School District 1 Special Education Office - Silver City, New Mexico Open in Google Maps

This job is also posted in Silver City Consolidated School District 1

Job Details

Job ID: 5893201

Application Deadline: Posted until filled

Posted: Aug 19, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Description: Special Education Records Specialist

Job Title: Special Education Records Specialist

Department: Special Education

Reports To: Special Education Director

Location: Special Education Office Silver Consolidated Schools

Employment Type: Full Time

Position Summary:

The Special Education Records Specialist is responsible for maintaining, organizing, and ensuring the accurate handling of special education records for students within the district or organization. This position involves managing confidential student data, reviewing special education documentation for accuracy and completeness and coordinating with appropriate staff to address needed corrections, and working closely with educational staff to ensure proper documentation for special education services.

Key Responsibilities

• Maintain and manage accurate and up-to-date special education records for all students with Individualized Education Plans (IEPs).
• Ensure that all special education documentation complies with state, federal, and local laws, including IDEA (Individuals with Disabilities Education Act) and FERPA (Family Educational Rights and Privacy Act).
• Organize, file, and safeguard special education records in both electronic and physical formats.
• Assist in the preparation of IEP documents and related paperwork for meetings, reviews, and audits.
• Track mandated special education timelines, including annual IEP reviews and reevaluations, and notify appropriate staff and administration of upcoming deadlines, missing documentation, or potential compliance concerns.
• Collaborate with special education staff, administrators, and parents to ensure accuracy and completeness of student records.
• Support the development and maintenance of data systems for tracking special education services, accommodations, and assessments.
• Assist in the preparation of reports, audits, and compliance documentation for internal and external reviews.
• Respond to requests for student records in accordance with district policies and legal requirements.
• Participate in training and professional development to stay current with relevant regulations and best practices for recordkeeping.
• Ensure proper handling of confidential information, including maintaining the privacy and security of student records.

Qualifications

Education and Experience

• High school diploma or equivalent required; Associate's degree or higher in a relevant field preferred.
• Previous experience in special education, educational administration, or a related field is a plus.
• Familiarity with IEP documentation, special education law, and student records management.
• Knowledge of FERPA, IDEA, and other relevant education regulations.

Skills and Abilities

• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Google Workspace, Microsoft Office, DocuSign, and student information/special education systems such as PowerSchool and Synergy. Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Time management skills to meet deadlines and ensure compliance with legal requirements.
• Ability to handle multiple tasks in a fast-paced environment.

Working Conditions

• This position typically requires working in an office environment within a school district or educational facility.
• Occasional evening or weekend work may be required to attend meetings or meet deadlines.

Physical Requirements

• Ability to sit at a desk for extended periods.
• Occasional lifting of files and records (up to 25 lbs).

Position Type

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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