Secretary, Special Education

DISTRICT; Pelham (NH); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

Pelham School District in Pelham, NH seeks a part-time Secretary in Special Education to support records management, IEP coordination and administrative duties.

The role requires strong organization, confidentiality, and communication skills, with 20 hours per week and duties spanning meeting coordination, documentation, and clerical tasks. Immediate starting date and school-year alignment are expected.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Google Suites required.
• Strong organizational skills with attention to detail.
• Must maintain strict confidentiality and handle sensitive information.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Records management and compliance with IDEA/FERPA and NH regs.
• Prepare and distribute IEP meeting notices with 10-day notice compliance.
• File evaluation reports, progress reports, and IEP documentation.
• Manage incoming/outgoing special education correspondence and records requests.
• Schedule IEP team meetings and related appointments.
• Prepare meeting packets and materials for IEP teams.
• Coordinate with parents, staff, and outside agencies for attendance.
• Maintain calendars and send reminders to team members.
• Answer phones, respond to emails, and provide general clerical support.
• Support staff with copying, filing, and other duties as assigned.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Confidentiality

Independent work

Prioritization

Customer service

Education

High school diploma or equivalent

Associate's degree in office administration

Tools

Google Suites

Job description

Secretary, Special Education

Pelham School District District Wide - Pelham, New Hampshire Open in Google Maps

Job Details

Job ID: 5932793
Application Deadline: Dec 31, 2026 11:59 PM (Eastern Standard Time)
Posted: Sep 18, 2026 4:00 AM (UTC)
Starting Date: Immediately

Job Description

Join our team as a Secretary in Special Education!

This is a part-time position working 20 hours per week.

Home to more than 1,600 students, the Pelham School District has three schools and serves Pre-K through 12 th grade students. In Pelham we provide a supportive learning environment, a wide variety of extracurricular clubs, activities and sports. Our students and teams are #pelhamproud! Supported by Administrative and professional teams, successful candidates will help support our District goals which are to make Pelham one of the best places to work and having an excellent culture and belonging within our workplace.

About the Position:

• Records Management & Compliance
• Maintain confidential special education student files in accordance with federal (IDEA, FERPA) and New Hampshire state regulations (Ed 1100 series)
• Prepare and distribute IEP meeting notices, ensuring 10-day advance notice requirements are met
• File evaluation reports, progress reports, and all IEP documentation
• Manage incoming and outgoing special education correspondence and records requests
• Meeting Coordination & Support
• Schedule IEP team meetings, evaluations, and special education-related appointments
• Prepare meeting packets and materials for IEP teams, including current records and draft documents
• Coordinate with parents, staff, and outside agencies regarding meeting attendance
• Maintain meeting calendars (google) and send reminders to team members
• Communication & Administrative Support
• Answer phones and respond to emails
• Support special education staff with copying, filing, and general clerical tasks
• All other duties as assigned

Qualifications:

• High school diploma or equivalent
• Proficiency with Google Suites
• Strong organizational skills with exceptional attention to detail
• Must maintain strict confidentiality and handle sensitive information
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities

Preferred Qualifications:

• Associate's degree in office administration or related field
• Previous experience in a school setting or special education environment
• Familiarity with special education terminology, processes, and regulations
• Occasional need to lift or move files and materials up to 20 pounds
• Flexibility to adjust schedule during peak compliance periods (evaluations, annual reviews)

This is a part-time position working 20 hours per week.

Position Type: Part-Time

Job Categories: Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Toni Barkdoll , Director of Human Resources
• 59A Marsh Rd
• Pelham, New Hampshire 03086
• Phone: [phone]
• Email: [e-mail]