S27-254 - ESS Clerk (2 positions)

Sylvania; Marana (AZ); On-site; USD 22,000 - 28,000; Full time

Job summary

Sylvania in Marana, AZ seeks an ESS Clerk to provide essential administrative support to the Special Education department. You will manage confidential student files, schedule IEP/MET meetings, and assist staff with routine clerical tasks in a busy office.

The role requires strong organizational and communication skills, with 1 year of office experience. This is a 10-month, 40-hour/week position offering practical experience in a school setting.

Qualifications

• High School Diploma or equivalent.
• At least 1 year of general office experience.
• Ability to protect confidentiality of student records.

Responsibilities

• Greet visitors and manage calls and messages.
• Handle clerical tasks for a busy office.
• Process mailing of student records and correspondence.
• Assist staff with photocopying, printing, and faxing.
• Maintain confidential Special Education files and records.
• Schedule IEP and MET meetings and coordinate with team.
• Prepare work orders and monitor testing center.
• Order office supplies and maintain pamphlets.
• Prepare district and state reports as needed.

Skills

Communication

Organization

Confidentiality

Teamwork

Problem solving

Adaptability

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Google Workspace

Zoom

Job description

POSITION SUMMARY

The ESS Clerk performs various administrative and clerical duties in support of the Special Education department at assigned school. Maintains Special Education student files in a confidential manner following appropriate school policies and state and federal government regulations. The ESS Clerk works collaboratively with the Special Education team, scheduling meetings and testing. Disclaimer: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

• Greets visitors, receives and directs telephone calls and distributes messages to appropriate personnel.
• Performs the usual office routines and practices associated with a busy yet productive and smoothly-run office.
• Prepares and completes mailing process of student records or correspondence
• Assist staff with clerical tasks (i.e. photocopy, print, fax, assemble information packets)
• Assists with organizing of records, maintaining of Special Education student files, and other permanent records assigned, while protecting confidentiality of student records and information
• Works with the School Psychologist to assign new students a case manager and communicate the information to the appropriate staff
• Sorts, screens and prioritizes mail.
• Schedules special education team meetings, including Individual Education Program (IEP) meetings and Multidisciplinary Evaluation Team (MET) for all case managers using Outlook calendar. Notifies team members, arranges meeting location, sends out meeting notices and calendar invitations
• Prepares work orders for maintenance repairs.
• Monitors testing center for students with accommodations
• Places orders for office supplies, furniture, equipment, and instructional supplies, etc. as needed.
• Maintains an adequate supply of current special education pamphlets (Parental Rights booklets)
• May prepare district and state reports, board reports or year end reports.
• Performs related duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• Demonstrate general proficiency in computer programs such as Microsoft Excel, Word and Outlook, Google, Zoom
• Ability to operate standard office and computer equipment.
• Ability to communicate effectively verbally and in writing.
• Strong organizational and record keeping skills.
• Ability to do basic mathematical computations.
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
• Ability to maintain confidentiality and use of discretion.
• Ability to work cooperatively and courteously with staff, students, parents and community members.
• Perform all duties in accordance with Federal and State laws, district procedures and Board policies.
• Ability to handle confrontation and conflict without an emotional response.
• Produce accurate work and complete assignments with minimal supervision.

QUALIFICATIONS

• High School Diploma or equivalent
• 1 year previous general office experience
• Any equivalent combination of training, education and experience that meets minimum requirements

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with staff and the public.

*****Internal candidates must submit a request for transfer form signed by your site administrator within 5 working days of the posting date. ******

$17.59/hour - 10 Month position - 40 hours/week

EQUALEMPLOYMENTOPPORTUNITY

Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, age, or national origin, is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.