Student Data Specialist II

Jackson County Intermediate School District; Jackson (MI); On-site; USD 50,000 - 56,000; Full time

Job summary

Jackson County Intermediate School District invites applications for a position maintaining the Central Registry of Special Education students. The role emphasizes accuracy, confidentiality, and reliable data handling within district processes.

The ideal candidate has an Associate degree and at least five years of clerical experience, with strong skills in Microsoft Word/Excel and data querying. This 52-week, on-site role offers comprehensive benefits and a starting hourly wage in the posted

Qualifications

• Associates degree in related field with at least five years of progressively responsible clerical experience.
• Experience managing information systems and databases, including manipulation and reporting of information.
• Certification in Microsoft Office products preferred.

Responsibilities

• Maintain special education student records and related data in a confidential manner.
• Generate computer printouts and respond to data requests from the Central Registry.
• Create and run queries for reports related to Central Registry data.
• Monitor and follow up on “Moved from District” records and state/federal reporting requirements.
• Collaborate with staff to ensure accurate data retrieval and timely reporting.

Skills

Microsoft Word

Microsoft Excel

Google Docs & Sheets

Database queries

Data management

Multitasking

Education

Associates degree

Tools

Scanner

Fax machine

Phone system

Copy machine

Job description

Summary: Maintains the Central Registry of Special Education students served by the District, in a manner that ensures accuracy, reliability and confidentiality.

Essential Duties And Responsibilities: Work is performed under the general supervision of administration. An employee in this position may be called upon to do any or all of the following: (Does not include all tasks employee may be expected to perform.)

1. Maintains special education student records and manages student information recordkeeping practices, consistent with state, federal and district requirements.
2. Stays abreast of state and federal record-keeping and reporting requirements.
3. Prepares computer-generated printouts from the Central Registry as requested.
4. Prepares responses to appropriate requests to the district for special education student-related records.
5. Generates queries for computer-generated reports related to Central Registry data.
6. Maintains a "Moved from District" file and performs appropriate follow-up inquiries.
7. Assists in the verification of Special Education student count information.
8. Assists Special Education staff to collect required data related to Special Education students.
9. Establishes and monitors a log of state and federal required reports related to Special Education students.
10. Maintains and implements systems and procedures to ensure timely and accurate information retrieval and dispersal
11. Acts as liaison between administrator(s), staff and the public in the absence of the administrator(s) as authorized. Works cooperatively with other staff to ensure Central Registry data is shared for appropriate purposes.
12. Operates personal computer and other office machines and equipment.
13. Regular and predictable attendance is required for this position. In-person attendance requirements may vary and will be determined by the supervisor.
14. Performs related work as required.

Education And/Or Experience: Associates degree in related field and five years experience in performing clerical work of a progressively responsible and difficult nature, or equivalent combination. Must have successful, progressively responsible, experience managing information systems and databases, including: manipulation and reporting of information, and using software to perform database queries of a difficult nature.

Certificates, Licenses, Registrations: None required. Certification in Microsoft Office products desired.

Other Skills And Abilities: Ability to establish and maintain collaborative, effective working relationships in a team environment. Employee will be helpful, respectful and approachable. Ability to manage multiple projects and tasks simultaneously, prioritize work, manage time well and meet deadlines. Employee must be highly organized, goal oriented, and self-motivated. Employee must have strong computer skills, including the ability to learn and utilize new software programs as systems are upgraded. Ability to use databases in a networked environment. Must be proficient with Microsoft Word and Excel or in Google Docs and Sheets. Preference may be given to candidates who have demonstrated mastery of Excel or Sheets. Some programming experience is desirable. Employee must be an active learner who can demonstrate growth to meet changing job needs, and who is receptive to job-related feedback. Ability to speak and write clearly and concisely. Able to perform duties with awareness of all district, state and federal requirements. Demonstrated good judgment, maturity, reliability, responsibility, confidentiality and professionalism. Proficient in the use of business machines, including scanner, fax machine, phone system and copy machine. Preference may be given to candidates with an understanding of special education terms and procedures.

Employment Date, Salary, and Fringe Benefits: Anticipated employment date is November 1, 2026. This is a 52-week position. Placement on the ESPA Salary Schedule depends upon qualifications and experience; new employee hourly pay range is $23.75-26.76 hourly. Paid family health, dental, vision, life and long-term disability insurances, vacation, sick and personal business days.

Pre-employment Screening: Applicants who receive a conditional offer of employment for a position with JCISD will be required to successfully complete a background check, a pre-employment physical to determine ability to perform the desired position (with or without reasonable accommodations) and a drug test.