Special Education Data & Medicaid Compliance Specialist

Waco ISD; Ojai (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

Waco ISD seeks a Specialist for Special Education Management System to oversee PEIMS data, ARD documents, and Medicaid/SHARS billing workflow.

This role ensures accurate data across district software, audits eligibility records, and coordinates with campuses to maintain regulatory compliance. Strong communication with parents and staff is essential, as is meticulous attention to FERPA and HIPAA standards.

Qualifications

• Requires high attention to detail and accuracy in data entry and audits.
• Experience with ARD documentation and state reporting is preferred.
• Knowledge of FERPA, HIPAA and district data confidentiality standards.

Responsibilities

• Manage PEIMS data entry, auditing, and monthly eligibility reports.
• Oversee Medicaid/SHARS claim processing and related workflows.
• Coordinate student record transfers and eligibility data across district systems.
• Audit billing logs and ARD documentation for accuracy and compliance.
• Provide training and ongoing support on SHARS documentation and software.

Skills

Special Education software

Student Information Systems

Medicaid vendor billing systems

Data audit

Communication skills

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Special Education management software

SIS

Job description

Waco ISD seeks a Specialist for Special Education Management System to oversee PEIMS data, ARD documents, and Medicaid/SHARS billing workflow.

This role ensures accurate data across district software, audits eligibility records, and coordinates with campuses to maintain regulatory compliance. Strong communication with parents and staff is essential, as is meticulous attention to FERPA and HIPAA standards.