Special Education Secretary

Germantown BOE (TN); United States; On-site; USD 21,000 - 30,000; Full time

Job summary

Germantown Board of Education (TN) seeks a Special Education Secretary at Houston High School to support the Exceptional Student Education department. This non-exempt, clerical role assists with maintaining IEPs and legal records, coordinates routine office tasks, and serves as a front-line contact for staff and families.

Requires a high school diploma, at least three years of clerical experience, and proficiency in Word, Excel and Outlook, with strong oral and written communication.

Qualifications

• High School Diploma or equivalent required.
• Minimum of three years clerical experience.
• Proficient in Word, Excel, Outlook.
• Strong oral and written communication abilities.
• Knowledge of basic office procedures and equipment.
• Knowledge of financial coding and purchase order processing.
• Alternative qualifications may be considered by the Superintendent.

Responsibilities

• Serves as a customer service representative to school personnel and parents.
• Answers incoming calls and responds to information requests.
• Prepares, disseminates, and maintains materials, data, and reports.
• Files correspondence, records and other information efficiently.
• Processes purchase order requests, orders, and payments.
• Processes, logs, and distributes records and correspondence in the Academic Advancement office.
• Maintains confidential files and information.
• Performs other duties as assigned by the principal or Director of Exceptional Student Education.

Skills

Communication skills

Customer service

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

• Date Posted:
  11/9/2026
• Location:
  Houston High School
• Date Available:
  01/04/2027

Job Title: Special Education Secretary (FLSA: Non-Exempt)

Job Objective: To assist in keeping legal special education records such as IEPs and other records, compliance monitoring, clerical training and reaching the district's goals through the effective operation of the Exceptional Student Education Department at the school level.

Minimum Qualifications:

• High School Diploma or equivalent.
• At least three years successful clerical experience.
• Proficient in Microsoft programs to include Word, Excel, Outlook, and other word processing applications.
• Ability to communicate effectively by oral and written means.
• Knowledge of basic office procedures and equipment.
• Knowledge of financial coding and purchase order processing
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Responsibilities and Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Serves as a customer service representative to school personnel and parents.
• Answers incoming calls and responds appropriately to requests for information.
• Prepares, disseminates, and maintains materials, correspondence, data analysis and reports.
• Files correspondence, records and other information in an efficient manner.
• Processes purchase order requests, orders, and payments.
• Processes, logs, and distributes all incoming records and correspondence received in the Academic Advancement office.
• Maintains confidential files and other information.
• Performs other duties as assigned by the principal and/or Director of Exceptional Student Education.

Supervisory Responsibility: This position has no supervisory responsibilities.

Working Conditions: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the Human Resources Department.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

WORKING CONDITIONS

• Standard office environment

GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, age, or genetic information in compliance with state/federal law.