Administrative Secretary - Special Education

Alpine-School-District; American Fork (UT); On-site; USD 67,695,000 - 76,044,000; Full time

Job summary

Alpine School District is seeking an Administrative Secretary - Special Education to provide confidential and complex administrative support to the Special Education team. The role includes payroll processing, budget reconciliation, and coordination of invoices, reports, and events.

responsibilities include maintaining records, preparing documents, and communicating with staff, parents, and external partners.

Qualifications

• Payroll processing for classified employees and timekeeping
• Data compilation from multiple sources for reports and decisions
• Coordination of meetings, travel, events and site activities
• Maintenance of budget, invoices, and financial records in accordance with guidelines programs

Responsibilities

• Collects payments for events to complete transactions and secure funds.
• Compiles data from time sheets, calendars, expenditures for reports and recommendations.
• Coordinates meetings, travel, and activities to deliver services on time.
• Maintains manuals and electronic documents for audit-ready records.
• Monitors program components and balances to ensure safety and deadlines.
• Oversees office activities and petty cash, prints statements, and invoices.
• Participates in meetings and trainings to record minutes and support attendees.
• Performs payroll for classified employees and processes timecards.
• Prepares reports and correspondence for documentation and reference.
• Presents information on administrative procedures to new personnel.
• Processes registrations, attendance, and travel reimbursements for records.
• Procures office supplies to maintain inventory.
• Represents administrator in absence and gathers information as needed.
• Researches policies and regulations to address administrative requirements.
• Responds to inquiries to facilitate communication and provide direction.
• Schedules appointments, meetings, and travel arrangements for administrators.

Skills

Payroll processing

Data compilation

Project coordination

Records management

Communications

Budget monitoring

Tools

ALIB system

Invoices/payments tools

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Alpine School District

Administrative Secretary - Special Education JobID: 17331

• Position Type:
  Education Support Professional - Office/ Office Positions-District
  
• Date Posted:
  9/2/2026
  
• Location:
  Special Education
  
• Date Available:
  07/01/2027
  

Administrative Secretary - Special Education
Lane 13 Contract and Benefits
250 Day Contract

Hours a day: 8
Hourly rate: $24.57 - $27.60 Depending on experience and qualifications

Contact Information:

• Phone: [phone]
• Email: [e-mail]

The job of Administrative Secretary-Spec Ed/Spec Schools 1 is done for the purpose/s of providing complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities such as managing invoices, payments, supplies ordering, and reports on financial and accounting.

Essential Functions

• Collects payments for a variety of events (e.g. creating receipts, tuition, reimbursements, etc.) for the purpose of completing transactions and securing funds.
• Compiles data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
• Coordinates projects, functions and program components (e.g. meetings, in-service events, travel and accommodations, special events, school student awards, etc.) for the purpose of completing activities, providing historical documentation, and delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, student , state, and federal reports, etc.) for the purpose of providing up-todate information and historical reference for audit, in accordance with established administrative guidelines and legal requirements.
• Monitors activities, on behalf of assigned Administrator (e.g. program components, meeting arrangements, account balances, work order status, student aides assignments, student mobility, etc.) for the purpose of achieving goals, maintaining safety, and meeting target dates in compliance with established guidelines and regulatory requirements.
• Oversees the work activities within the office (e.g. petty cash funds, local store sales and inventory assessment, prints purchase card statements, gathers receipts, enters charges in ALIB, checks our Pcards, enters charges, etc.) for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs payroll for all classified employees, enters leave for contracted employees and makes timecards (e.g. enters time off requests, assigns subs, verifies sub time, etc.) for the purpose of ensuring accurate records and processes are done following district and state protocols.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic, grant and ad-hoc reports, custodial processes, operational procedures, manuals, etc.) for the purpose of documenting activities and processes; providing written reference, and conveying information.
• Presents information on administrative procedures (e.g. department/program policies, submission procedures, hiring processes, etc.) for the purpose of orienting new personnel and disseminating information to existing personnel.
• Processes a wide variety of documents and materials (e.g. student registrations, student drops, student attendance, time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required inventory.
• Provides medication to students while maintaining logs and authorizations for the purpose of timely and accurate dispensing of medications to students.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents assigned Administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her job responsibilities.
• Researches a variety of topics (e.g. current practices, policies, education codes, grants, etc.) for the purpose of providing information and recommendations that address a variety of administrative requirements.
• Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and providing direction.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Postings current as of 9/10/2026 2:06:27 PM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Alpine District directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.