Special Education Secretary & Administrative Liaison

Madison-City-Schools-; Madison (AL); On-site; USD 30,000 - 40,000; Full time

Job summary

Madison City Schools is seeking a Secretary for Special Education in Madison, AL. The role supports the Director of Special Education, handles communications, records, budgets, and confidential files, and coordinates clerical tasks for ESY and related programs.

The position requires strong organizational skills, discretion, and proficiency with Microsoft Office suite. It offers full-time hours in a school district setting with standard benefits.

Qualifications

• High school diploma or GED required.
• Clerical experience preferred.
• Experience with Google products preferred.
• Experience with school/special education records.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Serve as a primary point of contact for Special Education
• Answer all telephone calls, emails and take messages
• Collect and manage mail and faxes in an efficient and effective manner
• Establish and maintain databases as required
• Prepare reports and assist with projects as necessary
• Maintain annual special education budget as necessary
• Prepare memorandums and other correspondence as necessary
• Maintain applicable electronic databases, files and programs as directed
• Maintain confidentiality and follow proper procedures with special education files
• Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
• Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
• Maintain all special education program records in compliance with State, Federal and District guidelines
• Assist with the organization of the Extended School Year Program
• Process mileage, expense claims, invoices and purchase orders for the special education staff/program
• Maintain inventory and order all department supplies and equipment
• Process all contracts with non-public agencies and specialists providing services for SPED Department
• Provide backup coverage for the board receptionist
• Other related duties as assigned

Skills

Organizing skills

Budget knowledge

Record keeping

Confidentiality

Typing 50 wpm

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Excellent communication

Phone etiquette

Interpersonal skills

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Internet Information Services

Job description

Madison City Schools is seeking a Secretary for Special Education in Madison, AL. The role supports the Director of Special Education, handles communications, records, budgets, and confidential files, and coordinates clerical tasks for ESY and related programs.

The position requires strong organizational skills, discretion, and proficiency with Microsoft Office suite. It offers full-time hours in a school district setting with standard benefits.