Special Collections Coordinator - Rights and Reproductions

University of Texas at Arlington; Arlington (TX); On-site; USD 39,000 - 47,000; Full time

Job summary

An established educational institution is seeking a Special Collections Coordinator to enhance the customer experience for its diverse community. This role involves managing reproduction requests, overseeing archival activities, and collaborating with university partners to ensure access to special collections. The ideal candidate will possess strong project management and communication skills, with a commitment to professional development. Join a dynamic team dedicated to preserving knowledge and providing exceptional service in a vibrant metropolitan area. This position offers a unique opportunity to engage in meaningful work while contributing to the mission of the university.

Benefits

Comprehensive benefits package

Professional development opportunities

Flexible work hours

Travel for conferences

Qualifications

• Bachelor's degree required; Master's preferred with 3 years experience.
• Proficiency in scanning equipment and Microsoft Office tools.

Responsibilities

• Coordinate reproduction requests and manage financial transactions.
• Collaborate with partners for archival activities and reference requests.

Skills

Project planning and management

Excellent communication skills

Customer service skills

Interpersonal skills

Organizational skills

Time management skills

Ability to analyze situations

Education

Bachelor’s degree in a related field

Master’s degree in related field

Tools

Microsoft Office (Word, Excel, Outlook, Teams, OneDrive/SharePoint)

Adobe Creative Cloud (specifically Photoshop)

Scanning equipment

Job description

Special Collections Coordinator - Rights and Reproductions

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Position Information

Posting Number: S06170P

Position Title: Special Collections Coordinator - Rights and Reproductions

Department: Library

Location: Arlington

Job Family: Library

Position Status: Full-time

Work Hours: Standard, Monday-Friday; 8:00am-5:00pm. Occasional Saturdays required. Flexibility is required to ensure the department is appropriately staffed to satisfy all service needs. Professional development, conferences, and training may require travel and/or overnight accommodations.

Salary: Salary is commensurate based on qualifications and relevant experience up to $47,000.

We are proud to offer a comprehensive benefits package to all our employees at the University. For more details, please visit here.

Job Summary:

The Rights and Reproductions Coordinator serves as a proactive ambassador for Special Collections, UTA Libraries, and the University by providing extraordinary customer experiences for the UTA Community, guests, partners, and colleagues. This role is responsible for providing access to Special Collections materials through facilitating rights/reproduction requests and reference requests, coordinating with University partners in the operation of the cold/cool storage vaults, and performing archival activities for collections located in cold/cool storage.

Essential Duties and Responsibilities:

• Rights and Reproductions:
  • Coordinates and communicates with customers to fulfill reproduction requests.
  • Evaluates and approves digitization requests based on purpose, time constraints, available resources, and Copyright restrictions.
  • Manages financial transactions for all SPCO rights and reproduction orders.
  • Ensures customer completes all required paperwork to process digitization requests and maintains completed paperwork.
• Collections and Access:
  • Collaborates with university partners in the operation of the cold/cool storage vaults.
  • Performs a variety of archival activities for collections located in cold/cool storage under the guidance of the Archives Unit Manager.
  • Supervises student employees assisting with duties related to the collections located in the cold/cool storage vaults.
• Reference:
  • Facilitates the completion of SPCO reference requests including virtual or in-person requests.
  • Works assigned on-call shifts at the SPCO reference desk and occasional Saturday hours.
• Organizational and Professional Engagement:
  • Engage in ongoing professional development initiatives to maintain and enhance skills.
  • Collaborates on cross-departmental Libraries’ initiatives.
• Performs other duties assigned.

Minimum Qualifications:

• Bachelor’s degree in a related field.
• Three (3) years of related experience or an equivalent mix of education and relevant experience in a similar role.
• Proficiency and experience in use of scanning equipment.

Preferred Qualifications:

• Master’s degree in related field.
• Three (3) years of related experience.
• Familiarity with Copyright law.
• Experience reformatting materials from analog to digital format.
• Experience working in a library or archival setting.

Knowledge, Skills and Abilities:

• Project planning and management skills, involving designing, leading, and completing a project within its intended scope and timeline.
• Ability to effectively lead, cultivate, and empower staff.
• Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.
• Ability to work collegially and collaboratively with people of different backgrounds in a team-based environment.
• Professional organizational and time management skills with the ability to prioritize and manage multiple tasks effectively.
• Ability to analyze situations and make sound decisions.
• Advanced customer service skills.
• Proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, OneDrive/SharePoint), Adobe Creative Cloud (specifically Photoshop), and other common office software.

Working Conditions:

This position will include non-traditional work hours such as nights, weekends, and holidays depending on the needs of the university community, customers, donors/prospective donors, and other stakeholders for Special Collections. Flexibility is required to ensure the department is appropriately staffed to satisfy all service needs. Professional development, conferences, and training may require travel and/or overnight accommodations. Exposure to standard office conditions. Repetitive use of a keyboard at a workstation. Manual dexterity. Climbing stairs or ladders, lifting and moving boxes up to 40 lbs.

CBC Requirement: It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement: It is the policy of The University of Texas at Arlington (UTA) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

University Information: The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System.

ADA Accommodations: The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].

Number of Vacancies: 1

Minimum Number of References Required: 3

Maximum Number of References Accepted: 3

Special Instructions to Applicants: Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.