Special Collections Coordinator - Rights and Reproductions

Excel Campus Activities; Arlington (TX); On-site; USD 39,000 - 47,000; Full time

Job summary

An established institution seeks a Special Collections Coordinator to enhance customer experiences and manage reproduction requests. This role involves collaboration with university partners, overseeing archival activities, and providing exceptional service to the UTA community. The ideal candidate will possess strong project management skills and a background in library sciences. Join a vibrant team dedicated to preserving and providing access to valuable collections while engaging in ongoing professional development. This is an exciting opportunity to contribute to a dynamic university environment and make a meaningful impact.

Benefits

Comprehensive benefits package

Professional development opportunities

Flexible work hours

Travel for conferences

Qualifications

• Bachelor's degree required with three years of related experience.
• Proficiency in scanning equipment and Microsoft Office products.

Responsibilities

• Coordinate reproduction requests and manage financial transactions.
• Facilitate reference requests and engage in professional development.

Skills

Project planning and management

Excellent communication skills

Customer service skills

Interpersonal skills

Organizational skills

Time management skills

Education

Bachelor’s degree in a related field

Master’s degree in related field

Tools

Scanning equipment

Microsoft Office Suite

Adobe Creative Cloud

Job description

Special Collections Coordinator - Rights and Reproductions

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Special Collections Coordinator - Rights and Reproductions

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Posting Details

Position Information

Posting Number S06170P Position Title Special Collections Coordinator - Rights and Reproductions Department Library Location Arlington Job Family Library Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

• Occasional Saturdays required.
• Flexibility is required to ensure the department is appropriately staffed in order to satisfy all service needs.
• Professional development, conferences, and training may require travel and/or overnight accommodations.
  
  

Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience up to $47,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Rights and Reproductions Coordinator serves as a proactive ambassador for Special Collections, UTA Libraries, and the University by providing extraordinary customer experiences for the UTA Community, guests, partners, and colleagues. This role is responsible for providing access to Special Collections materials through facilitating rights/reproduction requests and reference requests, coordinating with University partners in the operation of the cold/cool storage vaults, and performing archival activities for collections located in cold/cool storage.

Essential Duties And Responsibilities

• Rights and Reproductions
• Coordinates and communicates with customers to fulfill reproduction requests.
• Evaluates and approves digitization requests based on purpose, time constraints, available resources, and Copyright restrictions.
• Manages financial transactions for all SPCO rights and reproduction orders.
• Ensures customer completes all required paperwork to process digitization requests and maintains completed paperwork.
• Collections and Access
• Collaborates with university partners in the operation of the cold/cool storage vaults.
• Performs a variety of archival activities for collections located in cold/cool storage under the guidance of the Archives Unit Manager.
• Supervises student employees assisting with duties related to the collections located in the cold/cool storage vaults.
• Reference
• Facilitates the completion of SPCO reference requests including virtual or in-person requests.
• Works assigned on-call shifts at the SPCO reference desk and occasional Saturday hours.
• Organizational and Professional Engagement
• Engage in ongoing professional development initiatives to maintain and enhance skills.
• Collaborates on cross-departmental Libraries’ initiatives.
• Performs other duties assigned.

Minimum Qualifications

• Bachelor’s degree in a related field.
• Three (3) years of related experience or an equivalent mix of education and relevant experience in similar role
• Proficiency and experience in use of scanning equipment.
  
  

Preferred Qualifications

• Master’s degree in related field.
• Three (3) years of related experience.
• Familiarity with Copyright law.
• Experience reformatting materials from analog to digital format.
• Experience working in a library or archival setting.
  
  

Knowledge, Skills and Abilities

• Project planning and management skills, involving designing, leading, and completing a project within its intended scope and timeline.
• Ability to effectively lead, cultivate, and empower staff.
• Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.
• Ability to work collegially and collaboratively with people of different backgrounds in a team-based environment.
• Professional organizational and time management skills with the ability to prioritize and manage multiple tasks effectively.
• Ability to analyze situations and make sound decisions.
• Advanced customer service skills.
• Proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, OneDrive/SharePoint), Adobe Creative Cloud (specifically Photoshop), and other common office software.
  
  

Other Requirements Working Conditions

This position will include non-traditional work hours such as nights, weekends, and holidays depending on the needs of the university community, customers, donors/prospective donors, and other stakeholders for Special Collections. Flexibility is required to ensure the department is appropriately staffed in order to satisfy all service needs. Professional development, conferences, and training may require travel and/or overnight accommodations. Exposure to standard office conditions. Repetitive use of a keyboard at a workstation. Manual dexterity. Climbing stairs or ladders, lifting and moving boxes up to 40 lbs.

Special Conditions for Eligibility CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
• GED
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• PhD or equivalent
• * How many years of professional experience do you have in the related field?
• None/less than 2 years
• 2 to 3 years
• 4 to 5 years
• 6 years or more
• * Do you have experience working in a library or archival setting?
• Yes
• No
• Other
  

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
  
  

Optional Documents

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Events Services

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