Special Assistant

Washington Business Dynamics, LLC; Washington (District of Columbia); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401K with immediate vesting

Professional Development Assistance

Legal Aid Assistance Program

Family Planning / Fertility Assistance

Personal Time Off

Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking a Special Assistant to the Deputy Assistant Secretary for International Nuclear Energy Policy and Cooperation. The role supports the DAS in a remote work environment with occasional onsite presence, providing expert admin and technical services.

You will coordinate meetings, manage calendars, arrange international travel, and liaise with embassies and stakeholders. A DOE security clearance and top-notch communications are essential.

Qualifications

• Active DOE security clearance required.
• Expert knowledge of standard office practices and procedures.
• Expert ability to compose correspondence from draft to final version.
• Excellent grammar, spelling, punctuation in professional communication.
• Strong teamwork and independent work capabilities.
• Experience with government travel systems and DOE processes.

Responsibilities

• Provides senior administrative and technical support for the DAS and NE-6 team.
• Manages meeting requests, virtual setups, and logistics for in-person meetings.
• Manages calendars and ensures materials are prepared in advance.
• Coordinates with front office on scheduling and deadlines.
• Plans and manages international travel itineraries.
• Uses electronic clearance and travel systems; handles vouchers after travel.
• Attends meetings on behalf of DAS and provides written readouts.
• Coordinates with embassies, industry and NGOs for meetings.
• Monitors classified correspondence and emails.

Skills

Administrative support

Calendar management

Meeting coordination

Travel logistics

Written communication

Verbal communication

Data synthesis

Education

Bachelor's degree in Marketing, Communications, Journalism, Advertising, Graphic Design, Event Planning

Tools

Microsoft Windows and Office Suite

Government travel systems

Foreign Travel Management System

Job description

The Department of Energy (DOE) Office of Nuclear Energy (NE) requires a Special Assistant to the Deputy Assistant Secretary (DAS) for International Nuclear Energy Policy and Cooperation (NE-6) to achieve success in the performance of its mission.

The Special Assistant will provide full time support in a remote work environment with occasional onsite presence as required by the DAS. The Special Assistant must be a Subject Matter Expert in providing managerial administrative and technical services to the DAS.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug‑free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• An active DOE security clearance is required.
• Expert knowledge of standard office practices and procedures.
• Expert ability to compose correspondence from draft to final version.
• Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
• Expert skills to work effectively both individually and in a team environment.
• Expert in use of the government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
• Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.
• Excellent verbal and written communications skills with solid presentation skills.
• Exceptional customer service and relationship-building skills.
• Ability to schedule, plan and lead meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Provides senior administrative and technical support services for the DAS and NE-6 team.
• Manages meeting requests, complete necessary virtual meeting setups, and manages logistics for in-person meetings.
• Manages calendars and ensure DAS is provided appropriate meeting or event materials in advance.
• Coordinates with front office and other DAS assistants on scheduling, deadlines, and deliverables.
• Plans, establishes, and manages activities to support complex international travel itineraries.
• Utilizes the Electronic Country Clearance process and the Foreign Travel Management System, coordinates with NE IT to order equipment for DAS use during international travel; complete vouchers once travel has been completed.
• Attends meetings on behalf of DAS and provide a written readout.
• Liaise with external stakeholder’s staff to coordinate meetings and events with high level officials to include Embassies, industry, Congress, and non‑governmental organizations.
• Monitors classified correspondence and emails.
• Develops office standard operating procedures to include onboarding and offboarding.
• Works with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.
• Coordinates with NE Communications team and update the NE-6 webpage and other online media.
• Prepares emails, correspondence, PowerPoint presentations, flyers, meeting memos, and background materials as needed on a variety of nuclear topics.
• Maintains records management for the DAS and provide oversight of team’s record management efforts.
• Brings to management’s attention action items by priority.
• Gathers and synthesizes data from various sources to support the decision‑making process.
• Manages extremely difficult and/or complex, highly visible projects.
• Responsible for aiding in own self‑development by being available and receptive to all training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

EDUCATION / EXPERIENCE

Bachelor's degree in Marketing, Communications, Journalism, Advertising, Graphic Design, Event Pl