Special Assistant

Washington Business Dynamics, LLC; Germantown (MD); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Medical-Dental-Vision

Life Insurance

Disability Insurance

401K Vesting

Professional Development

Legal Aid

Fertility Assistance

Personal Time Off

Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. supports the DOE Office of Nuclear Energy and seeks a Special Assistant to provide high-quality administrative services onsite in Washington, DC or Germantown, MD.

The role emphasizes calendar management, travel planning, and cross-team coordination to sustain leadership efficiency. The successful candidate will have expert knowledge of office practices, strong English language skills, and a proven ability to work independently and in teams, including

Qualifications

• Expert knowledge of standard office practices and procedures.
• Expert ability to compose correspondence from draft to final version.
• Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
• Expert skills to work effectively both independently and in a team environment.
• Expert in the use of government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
• Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.
• Excellent verbal and written communications skills with solid presentation skills.
• Exceptional customer service and relationship-building skills.
• Ability to schedule, plan and lead meetings.

Responsibilities

• Provides senior administrative and technical support services to key leadership and the specified NE team.
• Responsible for providing expert guidance and insight into specific subject areas relating to protocols concerning international and domestic visitors.
• Provides analysis, evaluation, and recommendations for improvements in processes managing calendars and appointments.
• Mission-critical proficiencies including involvement in travel planning, and coordination to ensure principal alignment in meeting time and scope.
• Provide managerial expertise in arranging calendars, and ensuring the staff remain on schedule and apprised of updates.
• Constant improvement of communication with the administrative assistants in the NE program offices in Forrestal and Germantown.
• Be able to use computers for correspondence, databases such as eDocs, and knowledge of PowerPoint/spreadsheet. Work with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.
• Maintain a good working relationship with the immediate NE staff and senior officials in the Department, other government agencies, public and local government officials, Congressional and White House staff to gather or provide information, sustain effective liaison efforts, and accomplish assignments.
• Brings to management's attention action items by priority.
• Manages extremely difficult and/or complex, highly visible projects.
• Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Skills

Office administration

Correspondence drafting

English grammar

Teamwork

Government travel systems

Microsoft Office

Meeting scheduling

Stakeholder liaison

Education

Bachelor's degree

Tools

PowerPoint

Excel

eDocs

Job description

The Department of Energy (DOE) Office of Nuclear Energy (NE) requires a Special Assistant to achieve success in the performance of its mission.

The Special Assistant will provide full-time support onsite in Washington, DC, or Germantown, MD. The Special Assistant must be capable of providing consistent high-quality administrative services for key leadership, and team support and coordination.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees;

• (Medical - Dental - Vision)
• Company Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(K) Immediate Vesting
• Professional Development Assistance
• Legal Aid Assistance Program
• Family Planning / Fertility Assistance
• Personal Time Off
• Observance of Federal Holidays

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• Expert knowledge of standard office practices and procedures.
• Expert ability to compose correspondence from draft to final version.
• Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
• Expert skills to work effectively both individually and in a team environment.
• Expert in use of the government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
• Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.
• Excellent verbal and written communications skills with solid presentation skills.
• Exceptional customer service and relationship-building skills.
• Ability to schedule, plan and lead meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides senior administrative and technical support services to key leadership and the specified NE team.
• Responsible for providing expert guidance and insight into specific subject areas relating to protocols concerning international and domestic visitors.
• Provides analysis, evaluation, and recommendations for improvements in processes managing calendars and appointments.
• Mission-critical proficiencies including involvement in travel planning, and coordination to ensure principal alignment in meeting time and scope.
• Provide managerial expertise in arranging calendars, and ensuring the staff remain on schedule and apprised of updates.
• Constant improvement of communication with the administrative assistants in the NE program offices in Forrestal and Germantown.
• Be able to use computers for correspondence, databases such as eDocs, and knowledge of PowerPoint/spreadsheet. Work with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.
• Maintain a good working relationship with the immediate NE staff and senior officials in the Department, other government agencies, public and local government officials, Congressional and White House staff to gather or provide information, sustain effective liaison efforts, and accomplish assignments.
• Brings to management's attention action items by priority.
• Manages extremely difficult and/or complex, highly visible projects.
• Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

EDUCATION / EXPERIENCE

• Bachelor's degree and a minimum of seven (7) years of relevant experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perceptio