Special Assistant - DOE

Chickasaw Nation Industries, Inc.

Washington (District of Columbia)

On-site

USD 47,000 - 79,000

Full time

6 days ago

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Benefits offered by this job

Medical

Dental

Vision

401(k)

Family Planning/Fertility Assistance

STD/LTD/Basic Life/AD&D

Legal-Aid Program

Employee Assistance Program (EAP)

Paid Time Off (PTO) – 11 Federal Holid

Training and Development Opportunities

Job summary

Chickasaw Nation Industries, Inc. seeks a Special Assistant to provide high‑quality administrative support to NE leadership.

This full‑time role is onsite in Washington, DC or Germantown, MD and focuses on calendar management, travel planning, and professional communication to keep projects on track. You will coordinate with federal and internal teams, prepare presentations, and ensure accurate correspondence while upholding DOE processes and security requirements.

Qualifications

Bachelor’s degree with 7+ years relevant experience.
Ability to obtain and maintain customer clearance.
Proficiency in professional English grammar and correspondence.
Excellent teamwork and communication skills.
Strong knowledge of DOE travel systems and Microsoft Office.

Responsibilities

Provides senior administrative and technical support services to key leadership and the NE team.
Guidance on protocols for international and domestic visitors.
Analyze and improve calendars and appointments processes.
Coordinate travel planning and ensure principal alignment in meetings.
Arrange calendars and keep staff on schedule.
Maintain liaison with NE staff and officials.
Use databases such as eDocs and PowerPoint/spreadsheet.
Facilitate packages for concurrence and signature.
Plan daily activities to maximize output.

Skills

Verbal and written communication

Customer service

Team coordination

Microsoft Office

PowerPoint

Excel

Outlook

Word

eDocs

Travel coordination

Education

Bachelor's degree

Tools

PowerPoint

Excel

Outlook

Word

eDocs

Job description

TheDepartment of Energy (DOE) Office of Nuclear Energy (NE) requires a Special Assistant to achieve success in the performance of its mission.

The Special Assistant will provide full-time support onsite in Washington, DC, or Germantown, MD. The Special Assistant must be capable of providing consistent high-quality administrative services for key leadership, and team support and coordination.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.

Expert knowledge of standard office practices and procedures.

Expert ability to compose correspondence from draft to final version.

Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations

Expert skills to work effectively both individually and in a team environment.

Expert in use of government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)

Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.

Excellent verbal and written communications skills with solid presentation skills.

Exceptional customer service and relationship-building skills.

Ability to schedule, plan and lead meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.Other duties may be assigned.

Provides senior administrative and technical support services to key leadership and the specified NE team.

Responsible for providing expert guidance and insight into specific subject areas relating to protocols concerning international and domestic visitors.

Provides analysis, evaluation, and recommendations for improvements in processes managing calendars and appointments.

Mission-critical proficiencies including involvement in travel planning, and coordination to ensure principal alignment in meeting time and scope.

Provide managerial expertise in arranging calendars, and ensuring the staff remain on schedule and apprised of updates.

Constant improvement of communication with the administrative assistants in the NE program offices in Forrestal and Germantown.

Be able to use computers for correspondence, databases such as eDocs, and knowledge of PowerPoint/spreadsheet. Work with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.

Maintain a good working relationship with the immediate NE staff and senior officials in the Department, other government agencies, public and local government officials, Congressional and White House staff to gather or provide information, sustain effective liaison efforts, and accomplish assignments.

Brings to management’s attention action items by priority.

Manages extremely difficult and/or complex, highly visible projects.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

EDUCATION / EXPERIENCE

Bachelor’s degree and a minimum of seven (7) years of relevant experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

The estimated pay range for this role is $45.29to $57 per hour, with the final offer contingent on location, skillset, and experience.

CNI offers a comprehensive benefits package that includes: