SPCC & Receiving Admin Assistant - Training & Compliance

Commonwealth of VA Careers; Virginia (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Telework after probation

Job summary

Northern VA Community College is seeking an Assistant SPCC & Receiving Program Administrator to support the college's charge card program and receiving operations. The role includes back-up duties for the SPCC Program Administrator and essential administrative tasks.

This full-time position offers telework eligibility after completing state probation, with duties ranging from policy implementation to data processing and audit support.

Qualifications

• Ability to communicate clearly, both orally and in writing.
• Strong customer service focus with professionalism and urgency.
• Experience planning and delivering trainings to individuals or groups (in person or online).
• Technical ability to learn new software systems quickly.
• Highly organized with capacity to learn multiple processes and procedures.
• Detail-oriented and able to manage docs for audits and reporting.

Responsibilities

• Support the college charge card program operations and policy implementation.
• Provide training and ongoing support to cardholders, supervisors, and staff on SPCC procedures and compliance.
• Perform reconciliation and audit of purchase card activity and related records for accurate reporting.
• Respond to inquiries, troubleshoot card issues, and escalate unresolved matters as needed.
• Process receiving for orders in eVA and ensure timely invoice payments and policy adherence.
• Monitor multiple inboxes, manage correspondence, and assist with preparing docs and reports for tracking and audits.

Skills

Communication

Customer service

Training delivery

Software literacy

Organization

Attention to detail

Teamwork

Tools

MS Office

Excel

Job description

Northern VA Community College is seeking an Assistant SPCC & Receiving Program Administrator to support the college's charge card program and receiving operations. The role includes back-up duties for the SPCC Program Administrator and essential administrative tasks.

This full-time position offers telework eligibility after completing state probation, with duties ranging from policy implementation to data processing and audit support.