Space Programs Administrative Specialist

ASRC Federal; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

ASRC Federal is seeking an ORION Administrative Assistant at Kennedy Space Center, FL to support Orion program administration and daily office operations.

Responsibilities include newsletter publishing, meeting coordination, onboarding support, travel arrangements, and maintaining program documentation. A US Citizenship and office experience are required, with MS Office proficiency and strong communication skills.

Qualifications

• High School Diploma or GED required; bachelor’s degree preferred.
• 2–5 years of experience in an office or administrative support role.
• Strong customer service skills and ability to maintain confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); database experience preferred.
• Strong written and verbal communication skills; excellent interpersonal skills.
• Effective time-management skills with the ability to multitask and meet strict deadlines.
• Must be a U.S. Citizen.

Responsibilities

• Manage and publish a bi‑monthly Orion newsletter.
• Schedule and coordinate meetings, conference rooms, and reservations.
• Assist with purchasing activities and maintain the office supply purchase log.
• Support preparation of regularly scheduled reports and program documentation.
• Assist new hires with onboarding tasks related to New Employee Orientation (NEO).
• Develop and maintain an electronic filing system for Orion program documentation.
• Coordinate travel arrangements for employees and serve as backup preparer for travel expense submissions.
• Serve as the point of contact for visitor requests, coordinating approvals, notifying HR, and arranging site access with Talent Acquisition.
• Provide administrative support to staff, guests, candidates, and new hires when management is unavailable.
• Perform general administrative duties such as filing, typing, copying, scanning, and document organization.
• Assist in maintaining site documentation including manuals, reports, handbooks, and diagrams.
• Manage and update the training database, including safety‑training requirements and notifications.
• Maintain both computer‑based and physical filing systems.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Office experience

Customer service

Microsoft Office

Written and verbal communication

Time management

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database experience

Job description

ASRC Federal is seeking an ORION Administrative Assistant at Kennedy Space Center, FL to support Orion program administration and daily office operations.

Responsibilities include newsletter publishing, meeting coordination, onboarding support, travel arrangements, and maintaining program documentation. A US Citizenship and office experience are required, with MS Office proficiency and strong communication skills.