ORION Adminstrative Assistant

ASRC Federal; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

ASRC Federal is seeking an ORION Administrative Assistant at Kennedy Space Center, FL to support Orion program administration and daily office operations.

Responsibilities include newsletter publishing, meeting coordination, onboarding support, travel arrangements, and maintaining program documentation. A US Citizenship and office experience are required, with MS Office proficiency and strong communication skills.

Qualifications

• High School Diploma or GED required; bachelor’s degree preferred.
• 2–5 years of experience in an office or administrative support role.
• Strong customer service skills and ability to maintain confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); database experience preferred.
• Strong written and verbal communication skills; excellent interpersonal skills.
• Effective time-management skills with the ability to multitask and meet strict deadlines.
• Must be a U.S. Citizen.

Responsibilities

• Manage and publish a bi‑monthly Orion newsletter.
• Schedule and coordinate meetings, conference rooms, and reservations.
• Assist with purchasing activities and maintain the office supply purchase log.
• Support preparation of regularly scheduled reports and program documentation.
• Assist new hires with onboarding tasks related to New Employee Orientation (NEO).
• Develop and maintain an electronic filing system for Orion program documentation.
• Coordinate travel arrangements for employees and serve as backup preparer for travel expense submissions.
• Serve as the point of contact for visitor requests, coordinating approvals, notifying HR, and arranging site access with Talent Acquisition.
• Provide administrative support to staff, guests, candidates, and new hires when management is unavailable.
• Perform general administrative duties such as filing, typing, copying, scanning, and document organization.
• Assist in maintaining site documentation including manuals, reports, handbooks, and diagrams.
• Manage and update the training database, including safety‑training requirements and notifications.
• Maintain both computer‑based and physical filing systems.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Office experience

Customer service

Microsoft Office

Written and verbal communication

Time management

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database experience

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

We are seeking an ORION Administrative Assistant in Kennedy Space Center, FL.

Roles And Responsibilities

• Manage and publish a bi‑monthly Orion newsletter.
• Schedule and coordinate meetings, conference rooms, and reservations.
• Assist with purchasing activities and maintain the office supply purchase log.
• Support preparation of regularly scheduled reports and program documentation.
• Assist new hires with onboarding tasks related to New Employee Orientation (NEO).
• Develop and maintain an electronic filing system for Orion program documentation.
• Coordinate travel arrangements for employees and serve as backup preparer for travel expense submissions.
• Serve as the point of contact for visitor requests, coordinating approvals, notifying HR, and arranging site access with Talent Acquisition.
• Provide administrative support to staff, guests, candidates, and new hires when management is unavailable.
• Perform general administrative duties such as filing, typing, copying, scanning, and document organization.
• Assist in maintaining site documentation including manuals, reports, handbooks, and diagrams.
• Manage and update the training database, including safety‑training requirements and notifications.
• Maintain both computer‑based and physical filing systems.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• High School Diploma or GED required; bachelor's degree preferred.
• 2–5 years of experience in an office or administrative support role.
• Strong customer service skills and ability to maintain confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); database experience preferred.
• Strong written and verbal communication skills; excellent interpersonal skills.
• Effective time‑management skills with the ability to multitask and meet strict deadlines.
• Must be a U.S. Citizen.

ASRC Federal System Solutions (AFSS) brings a 20-year history of delivering high-performance space systems engineering, integration and satellite operations services to civil and defense agencies. AFSS provides these services throughout all phases of the program life cycle and across the entire space systems architecture, including space and ground assets.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.