Space Management Project Manager (Administrative Officer 3)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Space Management Project Manager to coordinate and deliver space planning improvements across government facilities. You will lead workspace utilization projects, collaborate with agencies and vendors, and ensure plans meet accessibility and safety standards while aligning with strategic public service goals.

Strong communication, organization, and problem-solving skills are essential as you balance timelines, budgets, and stakeholder expectations to

Qualifications

• One year as Administrative Officer 2 or four years of progressively responsible office management experience.
• Experience in personnel management, budgeting, or procurement; and a four-year college degree or equivalent.
• Any equivalent combination of experience and training.

Responsibilities

• Manage multiple workspace utilization projects for high-visibility agencies and stakeholders.
• Collaborate with technical staff, suppliers, and agencies to gather needs and translate into plans; present to executives.
• Coordinate floor plan design, schematics, space analysis, and lease specification development.
• Provide technical guidance to staff on design software; train agency liaisons on space management systems.
• Use enterprise data platforms to monitor project status and reports.
• Ensure workspace plans follow accessibility requirements, safety codes, and space utilization standards.

Skills

Drafting software

Space planning

Project management

Construction drawings

Stakeholder communication

Education

Bachelor's degree

Tools

Drafting software

Job description

THE POSITION

Join our collaborative and respected team that shapes workplaces used by thousands of Commonwealth employees. You will take on meaningful projects, partner with agencies across state government, and help create spaces that support public service. Work will be varied and fast paced, involving problem solving, relationship building, and strategic planning. This position offers a rewarding mix of impactful work, professional growth, as well as the strong benefits and stability of Commonwealth employment.

Join our collaborative and respected team that shapes workplaces used by thousands of Commonwealth employees. You will take on meaningful projects, partner with agencies across state government, and help create spaces that support public service. Work will be varied and fast paced, involving problem solving, relationship building, and strategic planning. This position offers a rewarding mix of impactful work, professional growth, as well as the strong benefits and stability of Commonwealth employment.

DESCRIPTION OF WORK

This position is a key player in creating, coordinating, and delivering actionable and effective space planning improvements that ensure the efficient use of government facilities. As a Space Management Project Manager you will perform the following duties:

• Project Coordination: Manage multiple, concurrent workspace utilization projects for a variety of high-visibility agencies, internal teams, and external stakeholders
• Customer Communication: Work with technical staff, suppliers, and agencies to gather information and translate needs into plans and deliverables; present information to decision‑making executives
• Space Planning: Coordinate and support floor plan design, schematics and space analysis, and lease specification development to ensure results are efficient, functional, and cost‑effective
• Staff Oversight: Provide technical guidance to staff using design software and similar tools; train agency liaisons and internal staff on space management systems and procedures
• Data Tracking: Use enterprise data platforms to monitor project status and ensure the accuracy of project details, space inventories, and reports
• Standards Compliance: Ensure workspace plans follow accessibility requirements, safety codes, and space utilization standards
• Meaningful Impact: Help shape modern, efficient workplaces that improve how state agencies serve employees and the public while maximizing the value of taxpayer‑funded facilities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full‑time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30‑minute lunch.
• Telework: You may have the opportunity to work from home (telework) part‑time. You will be required to report in‑office at minimum 2 days per week. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four‑year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must possess a valid, Class C PA driver's license.
• You must have experience using drafting software.
• You must have experience with commercial furniture systems.
• You must be able to read and interpret construction drawings.
• You must have experience in project management.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.