Space Data Manager / CAFM Program Specialist

Jones Lang LaSalle Incorporated; San Francisco (CA); Sur place; USD 110 000 - 147 000; Plein temps

Avantages offerts par ce poste

401(k) plan with company match

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Résumé du poste

Jones Lang LaSalle Incorporated (JLL) is actively seeking a Space Data and Insights Engagement Manager in the San Francisco Bay Area. This strategic role bridges workplace operations, vendor management, and data strategy, leading floor-plan governance with a focus on data integrity and innovation.

You will manage CAFM/IWMS data, coordinate with clients and vendors, and drive automation and AI-driven improvements to space data processes while collaborating with Facilities, PM, and Design &

Qualifications

• Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Business, or related discipline.
• 5+ years managing CAFM/IWMS databases (OfficeSpace preferred; FM:Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.).
• Strong literacy in reading floor plans, CAD standards, and space measurement (BOMA/OSCRe).
• Interest in emerging AI, automation, and APIs for space data.

Responsabilités

• Oversee floor-plan governance and publish QA for client publications.
• Coordinate vendor updates, validation, and version control with drawings publishers.
• Own CAFM/floor-plan playbook and establish clear ownership, approvals, and escalation paths.
• Maintain accurate space data and reflect portfolio changes in space and org data.
• Apply space-categorization standards to align with client requirements and standards.
• Schedule and perform space/data audits to resolve integrity issues.
• Bridge stakeholders across Facilities, PM, Design & Construction and client teams.
• Explore automation, API integrations, and AI tools to improve data efficiency and turnaround times.

Connaissances

Communication

Agility

Emerging AI

Vendor management

Floor plan governance

Formation

Bachelor's degree or related field

Outils

OfficeSpace

FM:Systems

TRIRIGA

Manhattan Centerstone

Archibus

Serraview

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves - We are seeking a highly proactive and tech-forward Space Data and Insights Engagement Manager to support a high-profile, fast-paced, and extremely agile technology client in the San Francisco Bay Area. This is not a traditional CAD technician, analyst, or order-taker role. We are looking for an experienced workplace and space data professional who can act as a strategic bridge between workplace operations, vendor management, process improvement, and emerging technology. In this role, you will lead floor-plan governance and manage our partner-vendor relationship with the client's IWMS/CAFM platform. You will ensure the absolute integrity of space data while proactively helping to shape future workplace data strategies, utilizing automation, APIs, and emerging AI technologies where possible.

What is your day-to-day?

• Floor-Plan Governance & Quality Assurance Publishing Oversight: Act as JLL’s quality-control layer over the client's floor-plan publications. Review and approve each plan, performing pre-publication checks and post-launch validations.
• Vendor & Update Coordination: Manage drawing validation, intake, and version control. Issue clear revision instructions back to third party vendor (publisher of drawings).
• Process Playbooks: Own, maintain, and continuously improve the CAFM/floor-plan playbook, defining clear guidelines for ownership, approvals, publications, rollbacks, and escalation paths.
• Database Administration & Workspace Compliance Data Maintenance: Maintain accurate, up-to-date floor, desk, room, and neighborhood data. Reflect immediate portfolio changes by modifying space and organizational data.
• Space Standards: Apply space-categorization principles (e.g., BOMA, OSCRE) to interpret floor plans and ensure data categorization aligns with the client’s spatial standards.
• Audit Management: Establish, schedule, and perform routine space and data quality audits to proactively resolve data integrity discrepancies.
• Workstream Coordination & Relationship Building - Stakeholder Bridge: Collaborate closely with the client's Occupancy Planning (OP) team to track requests, manage project handoffs, and report outcomes, risks, and deadlines.
• Vendor Management: Maintain a strong working partnership with IWMS vendor and design teams to guarantee timely data corrections.
• Collaboration: Foster trust and critical relationships with cross-functional internal and external partners, including Facilities, Project Management, and Design & Construction.
• Workplace Technology & Process Innovation: Proactively explore and implement automation, API integrations, and emerging AI tools to drive database efficiency, reduce manual entry, and speed up drawing turnaround times. Analyze existing space data processes to identify and implement opportunities for structural and operational improvements.

Qualifications

• Ability to work a hybrid schedule (2 days onsite in Mission Bay - San Francisco, California or Costa Mesa, California).
• Education: Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Business, or a related discipline.
• Experience: 5+ years of professional experience managing CAFM/IWMS database systems (OfficeSpace preferred, or FM:Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.).
• Technical Literacy: Literacy in reading and interpreting floor plans, construction documents, and CAD standards. Strong familiarity with office space measurement and categorization standards (BOMA, OSCRE).
• Emerging Tech Mindset: High level of comfort and curiosity regarding emerging AI, automation, spatial data APIs, and next-generation space management tech.
• Proactive Communication: Exceptional written, verbal, and consultative communication skills. Ability to manage expectation levels with diverse, high-performing tech stakeholders.
• Agility: Comfort working independently in an extremely fast-paced, rapidly shifting environment with limited direction.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Compensation

Expected compensation for this position: 110,000.00 – 147,100.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location

On-site – San Francisco, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Equal Employment Opportunity & Diversity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About JLL

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYS.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.