Lab Spatial Data Coordinator

Jones Lang LaSalle Incorporated; Mountain View (CA); Sur place; USD 79 000 - 104 000; Plein temps

Avantages offerts par ce poste

401(k) plan with company contributions

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Résumé du poste

Jones Lang LaSalle Incorporated in Mountain View, CA is seeking a Lab Design & Audit Specialist to perform site audits of CBS spaces and infrastructure, ensuring compliance and efficient space use. You will capture data in Smartsheet, Sheets, and AutoCAD, supporting occupancy planning and lab moves.

The role requires 4–5 years in design/audit environments, a Bachelor’s in architecture or interior design, and proficiency with AutoCAD, Google Workspace, PlanGrid, and CAFM systems.

Qualifications

• 4–5 years of experience in design or auditing environments such as data centers, hospitals, pharma or similar.

Responsabilités

• Conduct site audits of CBS spaces, equipment, and infrastructure to support compliance and space governance.
• Capture and translate data in Smartsheet, Google Sheets, Lab infra databases, AutoCAD, and Google Slides.
• Glean layout data, finishes, dimensions, equipment, and occupancy for REWS and occupancy planning.
• Create post-audit documents for labs and customized spaces.
• Collaborate with Lab Planning and other teams to ensure governance and quality checks.
• Maintain relationships with Lab Ops and key stakeholders to secure audit approvals.
• Log activities in trackers and reporting tools; ensure data accuracy for space and allocation.
• Maintain up-to-date drawings and CAFM records and generate space reports.

Connaissances

Site audits

Space planning

Data management

Communication

Formation

Bachelor's degree in architecture, interior design

Outils

AutoCAD

Google Workspace

PlanGrid

CAFM

occupancy planning software

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage. Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations. During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates. Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio. Lab DCs perform floor walks of buildings to confirm existing Space use, when required. Job Description Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks Establish and maintain relationships with Lab OP’s to understand priority of Site audits Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits Manage Lab access with the Security team to complete the Lab audits in time as required Provide updates to ensure data accuracy for space, occupancy and allocation for all labs Log all activities in trackers and other reporting tools as specified Collaborate in the assessment of lab infrastructure Understanding and capturing Infrastructure, and equipment knowledge and skills required Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis.

Location:

On-site –Mountain View, CA

Expected compensation:

79,000.00 – 103,990.00 USD per year

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of walking lab sites, and/or attending in person meetings and training
• Regularly required to talk, hear, and use hands and fingers to write and type
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

Responsibilities

• Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage.
• Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations.
• During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates.
• Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio.
• Lab DCs perform floor walks of buildings to confirm existing Space use, when required.
• Job Description Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs
• Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks
• Establish and maintain relationships with Lab OP’s to understand priority of Site audits
• Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities
• Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits
• Manage Lab access with the Security team to complete the Lab audits in time as required
• Provide updates to ensure data accuracy for space, occupancy and allocation for all labs
• Log all activities in trackers and other reporting tools as specified
• Collaborate in the assessment of lab infrastructure
• Understanding and capturing Infrastructure, and equipment knowledge and skills required
• Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis

Requirements

• At least 4-5 years of experience in the design field or other auditing technical environments- such as Data centers, Hospitals, pharmaceutical and other FFE heavy environments.
• Familiarity with the construction industry terminology and process preferred.
• Experience within a corporate lab environment preferred (bonus points if at a tech company with lab space)
• Minimum Bachelor's Degree in architecture, interior design or related discipline from an accredited institution or comparable work experience.
• Experience working on large-scale campus and portfolio-wide planning projects preferred.
• Experience with Google Workspace (desirable), AutoCAD, PlanGrid, CAFM, occupancy planning software, and space data management solutions.
• Strong organization with proven leadership and interpersonal skills.
• Ability to perform duties under deadline pressure in a fast-paced, high volume environment.
• Detail oriented and thorough with the ability to prioritize between important and most important tasks.
• Proven record of providing excellent internal and external customer service proactively.
• Excellent oral and written communication skills, including presentation skills.
• Proven track record of working independently and also as a part of the team.
• Physical Requirements • Involves work of a general office nature; typically includes extended periods of walking lab sites, and/or attending in person meetings and training • Regularly required to talk, hear, and use hands and fingers to write and type • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.
• This position does not provide visa sponsorship.
• Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.