Space Data Manager / CAFM Program Specialist

Jones Lang LaSalle Incorporated; Costa Mesa (CA); Hybrid; USD 102,000 - 136,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay available

Job summary

Jones Lang LaSalle Incorporated seeks a proactive Space Data and Insights Engagement Manager to govern floor plans, manage CAFM/IWMS vendor relations, and ensure data integrity across workspace datasets. This role acts as a bridge between workplace operations, process improvement, and emerging technology, including automation and AI.

You will lead governance, validation, and data maintenance for space, desks, rooms, and neighborhoods, aligning with BOMA/OSCRe standards while driving data

Qualifications

• Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Business, or related field.
• 5+ years of professional experience managing CAFM/IWMS database systems (OfficeSpace preferred, or FM:Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.).
• Proficient in reading floor plans, construction documents, and CAD standards.

Responsibilities

• Act as JLL’s quality-control layer over client floor-plan publications and perform pre-publication checks.
• Review, approve, and validate floor-plan publications post-launch.
• Manage drawing validation, intake, and version control with vendors.
• Issue clear revision instructions to third party publishers.
• Own and improve CAFM/floor-plan playbook with clear ownership and escalation paths.
• Maintain accurate floor, desk, room, and neighborhood data; reflect portfolio changes.
• Apply space-categorization principles (BOMA, OSCRE) to floor plans.
• Establish and perform routine space and data audits to fix discrepancies.
• Collaborate with OP, Facilities, PM, Design & Construction; report outcomes and risks.
• Maintain strong vendor relationships with IWMS providers and design teams.
• Explore automation, API integrations, and AI tools to improve database efficiency.

Skills

CAFM/IWMS data

Floor plan interpretation

Stakeholder management

Automation / AI mindset

Data governance

Education

Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Business, or related

Tools

OfficeSpace

FM:Systems

TRIRIGA

Manhattan Centerstone

Archibus

Serraview

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Overview

We are seeking a highly proactive and tech-forward Space Data and Insights Engagement Manager to support a high-profile, fast-paced, and extremely agile technology client in the San Francisco Bay Area. This is not a traditional CAD technician, analyst, or order-taker role. We are looking for an experienced workplace and space data professional who can act as a strategic bridge between workplace operations, vendor management, process improvement, and emerging technology. In this role, you will lead floor-plan governance and manage our partner‑vendor relationship with the client's IWMS/CAFM platform. You will ensure the absolute integrity of space data while proactively helping to shape future workplace data strategies, utilizing automation, APIs, and emerging AI technologies where possible.

Floor-Plan Governance & Quality Assurance

• Act as JLL’s quality-control layer over the client's floor-plan publications.
• Review and approve each plan, performing pre-publication checks and post-launch validations.

Vendor & Update Coordination

• Manage drawing validation, intake, and version control.
• Issue clear revision instructions back to third party vendor (publisher of drawings).

Process Playbooks

• Own, maintain, and continuously improve the CAFM/floor-plan playbook, defining clear guidelines for ownership, approvals, publications, rollbacks, and escalation paths.

Database Administration & Workspace Compliance Data Maintenance

• Maintain accurate, up-to-date floor, desk, room, and neighborhood data.
• Reflect immediate portfolio changes by modifying space and organizational data.

Space Standards

• Apply space-categorization principles (e.g., BOMA, OSCRE) to interpret floor plans and ensure data categorization aligns with the client’s spatial standards.

Audit Management

• Establish, schedule, and perform routine space and data quality audits to proactively resolve data integrity discrepancies.

Workstream Coordination & Relationship Building

• Stakeholder Bridge: Collaborate closely with the client's Occupancy Planning (OP) team to track requests, manage project handoffs, and report outcomes, risks, and deadlines.

Vendor Management

• Maintain a strong working partnership with IWMS vendor and design teams to guarantee timely data corrections.

Collaboration

• Foster trust and critical relationships with cross-functional internal and external partners, including Facilities, Project Management, and Design & Construction.

Workplace Technology & Process Innovation

• Proactively explore and implement automation, API integrations, and emerging AI tools to drive database efficiency, reduce manual entry, and speed up drawing turnaround times.

Process Improvements

• Analyze existing space data processes to identify and implement opportunities for structural and operational improvements.

Qualifications

• Ability to work a hybrid schedule (2 days onsite in Mission Bay - San Francisco, California or Costa Mesa, California)
• Education: Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Business, or a related discipline.
• Experience: 5+ years of professional experience managing CAFM/IWMS database systems (OfficeSpace preferred, or FM:Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.).
• Technical Literacy: Literacy in reading and interpreting floor plans, construction documents, and CAD standards.
• Strong familiarity with office space measurement and categorization standards (BOMA, OSCRE).
• Emerging Tech Mindset: High level of comfort and curiosity regarding emerging AI, automation, spatial data APIs, and next-generation space management tech.
• Proactive Communication: Exceptional written, verbal, and consultative communication skills.
• Ability to manage expectation levels with diverse, high-performing tech stakeholders.
• Agility: Comfort working independently in an extremely fast‑paced, rapidly shifting environment with limited direction.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
• California Residents only: If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Compensation

Expected compensation for this position: 101,500.00 – 135,750.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Location & Work Schedule

Location: On-site –Costa Mesa, CA. The role requires onsite presence (two days per week) in Mission Bay – San Francisco, California or Costa Mesa, California for hybrid work.

Additional Information

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Equal Opportunity & Accessibility

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.