Facilities Coordinator

Jones Lang LaSalle Incorporated; San Francisco (CA); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in San Francisco, CA is seeking a Facilities Coordinator to support the Facilities Management Team in operating and maintaining properties, coordinating maintenance, events, and vendor relationships.

The role requires 2+ years in facility administration, a high school diploma, and strong Excel and communication skills. This on-site position offers a 9-to-5 schedule, competitive USD salary, and comprehensive benefits.

Qualifications

• 2+ years of experience with facility or property administration.
• High school diploma or GED.
• Superior customer service skills and customer-oriented approach.
• Proficiency in Excel spreadsheets with capability of customizing administrative reports.
• Strong written and verbal communication for effective stakeholder engagement.

Responsibilities

• Assist the Facilities Management Team with tactical planning for the team’s goals and objectives.
• Manage and maintain facility management tasks as assigned, providing facility-specific assistance to the project management team.
• Coordinate special events in support of clients or JLL, including support for meetings and conference room reservations.
• Assist with the coordination and scheduling of maintenance activities while providing continuous monitoring of office and facility operations.
• Act as an interface with clients, visitors, and guests, ensuring appropriate follow-up with customers.
• Provide direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work within the client environment with minimal disruption.
• Deliver general overall facility management services that support operational efficiency and client satisfaction.

Skills

Customer service

Communication

Education

High school diploma or GED

Tools

Excel

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator- JLL

What this job involves: As a Facilities Coordinator at JLL, you’ll play a critical role in supporting the Facilities Management Team in delivering comprehensive services to operate and maintain properties including customer services, financial management, facility maintenance, procurement, and supplier management. We believe the most effective teams are built when everyone is empowered to thrive, and this essential position exemplifies that principle as you work collaboratively with the Facilities Manager to oversee delivery of maintenance and repair services while maintaining client satisfaction. You’ll support programs designed to increase customer satisfaction through effective interface with property occupants, acting as a key liaison who ensures seamless facility operations.

What sets JLL apart is our culture of collaboration, locally and across the globe, and you’ll experience this firsthand as you coordinate with diverse teams to create exceptional workplace experiences. This role offers meaningful opportunities to develop strong client relationships while contributing to the operational excellence that defines JLL’s commitment to shaping a brighter way forward.

What your day-to-day will look like:

• Assist the Facilities Management Team with tactical planning for the team’s goals and objectives
• Manage and maintain facility management tasks as assigned, providing facility-specific assistance to the project management team
• Coordinate special events in support of clients or JLL, including support for meetings and conference room reservations
• Assist with the coordination and scheduling of maintenance activities while providing continuous monitoring of office and facility operations
• Act as an interface with clients, visitors, and guests, ensuring appropriate follow-up with customers
• Provide direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work within the client environment with minimal disruption
• Deliver general overall facility management services that support operational efficiency and client satisfaction

Required qualifications:

• 2+ years of experience with Facility or Property Administration
• High school diploma or GED
• Superior customer service skills and customer-oriented approach
• Proficiency in Excel spreadsheets with capability of customizing administrative reports
• Strong written and verbal communication skills for effective stakeholder engagement

Preferred qualifications:

• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office with strong organizational skills
• Experience with CMMS (Computerized Maintenance Management Systems)
• Collaborative working style with strong interpersonal abilities

Schedule: M-F 8AM-5PM

Location: San Francisco CA

Location: On-site –San Francisco, CA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 59,400.00 – 72,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Pursuant to Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.