Spa Receptionist

Pyramid Global Hospitality; Santa Rosa (CA); On-site; USD 25,000 - 29,000; Full time

Job summary

Pyramid Global Hospitality, parent of Flamingo Resort & Spa, is seeking a Spa Receptionist to deliver warm, professional guest service and support daily spa operations at Flamingo Resort & Spa. This role acts as the main contact for spa guests and handles arrivals, scheduling, and inquiries.

The ideal candidate is personable, organized, and detail-oriented, thriving in a fast-paced hospitality environment. Weekend and holiday availability is required.

Qualifications

• Previous customer service, hospitality, hotel, spa, salon, fitness, or front desk experience preferred.
• Excellent verbal and written communication skills.
• Strong customer-service and interpersonal skills.
• Ability to remain professional and composed in a busy environment.
• Strong organizational and time-management skills.
• Ability to accurately handle cash and financial transactions.
• Basic computer skills and ability to learn reservation and point-of-sale systems.
• Ability to work independently while also functioning as part of a team.
• Ability to maintain confidentiality and discretion regarding guest information.
• Must be available on weekends and holidays, and have a flexible schedule.

Responsibilities

• Warmly welcome and acknowledge all guests entering the Spa, creating a professional, friendly, and relaxing first impression.
• Provide exceptional guest service by assisting with Spa services, treatments, amenities, memberships, packages, promotions, retail products, and resort offerings.
• Schedule, modify, confirm, and cancel Spa appointments accurately using the designated reservation system.
• Monitor the daily appointment schedule and coordinate treatment room and service provider availability to support an efficient guest experience.
• Manage waitlists, cancellations, appointment openings, and guest requests while communicating changes promptly with the Spa team.
• Complete guest check-in and check-out procedures accurately and efficiently.
• Answer incoming telephone calls, emails, and guest inquiries in a timely, professional, and courteous manner.
• Assist guests with questions, requests, special accommodations, and concerns, escalating issues to the Spa Supervisor or Club & Spa Operations Manager when appropriate.
• Maintain accurate guest information, appointment notes, preferences, and other required documentation.
• Maintain a clean, organized, polished, and guest-ready reception area at all times.
• Complete opening and closing procedures and other daily administrative duties as assigned.
• Maintain knowledge of current Spa services, promotions, resort amenities, policies, procedures, and local offerings in order to confidently assist guests.
• Communicate effectively with the Spa Supervisor, Club & Spa Operations Manager, Spa practitioners, Club & Spa team, and other hotel departments.
• Maintain guest privacy and confidentiality and handle sensitive guest information appropriately.

Skills

Customer service

Hospitality

Front desk

Cash handling

Reservation systems

Communication

Tools

POS systems

Job description

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands‑on approach focused on exceptional service, operational excellence, and long‑term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About Our Property

The Flamingo Resort & Spa is a mid‑century marvel in The Valley of the Moon. The buildings, rendered with natural materials and iconic angular silhouettes, are the work of master architect Homer A. Rissman. Set on a 10‑acre campus, it is an incomparable property for both its city access and sense of complete retreat.

What You Will Have An Opportunity To Do

The Spa Receptionist is responsible for creating a warm, welcoming, and professional experience for all guests visiting Flamingo Resort & Spa. This position serves as a primary point of contact for spa guests and is responsible for providing exceptional guest service while supporting the daily operations of the Spa.

The Spa Receptionist manages guest arrivals and departures, appointment scheduling, phone and email inquiries, retail transactions, membership and amenity information, and general administrative responsibilities. This role works closely with the Spa Supervisor to ensure smooth daily operations, excellent communication, and a consistent guest experience.

The ideal candidate is personable, organized, attentive to detail, comfortable in a fast‑paced hospitality environment, and passionate about creating memorable guest experiences.

Essential Duties

• Warmly welcome and acknowledge all guests entering the Spa, creating a professional, friendly, and relaxing first impression.
• Provide exceptional guest service by assisting with Spa services, treatments, amenities, memberships, packages, promotions, retail products, and resort offerings.
• Schedule, modify, confirm, and cancel Spa appointments accurately using the designated reservation system.
• Monitor the daily appointment schedule and coordinate treatment room and service provider availability to support an efficient guest experience.
• Manage waitlists, cancellations, appointment openings, and guest requests while communicating changes promptly with the Spa team.
• Complete guest check‑in and check‑out procedures accurately and efficiently.
• Answer incoming telephone calls, emails, and guest inquiries in a timely, professional, and courteous manner.
• Assist guests with questions, requests, special accommodations, and concerns, escalating issues to the Spa Supervisor or Club & Spa Operations Manager when appropriate.
• Maintain accurate guest information, appointment notes, preferences, and other required documentation.
• Maintain a clean, organized, polished, and guest‑ready reception area at all times.
• Complete opening and closing procedures and other daily administrative duties as assigned.
• Maintain knowledge of current Spa services, promotions, resort amenities, policies, procedures, and local offerings in order to confidently assist guests.
• Communicate effectively with the Spa Supervisor, Club & Spa Operations Manager, Spa practitioners, Club & Spa team, and other hotel departments.
• Maintain guest privacy and confidentiality and handle sensitive guest information appropriately.

What are we looking for?

Qualifications

• Previous customer service, hospitality, hotel, spa, salon, fitness, or front desk experience preferred.
• Excellent verbal and written communication skills.
• Strong customer‑service and interpersonal skills.
• Ability to remain professional and composed in a busy environment.
• Strong organizational and time‑management skills.
• Ability to accurately handle cash and financial transactions.
• Basic computer skills and ability to learn reservation and point‑of‑sale systems.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to maintain confidentiality and discretion regarding guest information.
• Must be available on weekends and holidays, and have a flexible schedule.
  

Compensation

$18.00

$21.00

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.