Sourcing Specialist II - Financial Operations

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health benefits

403B retirement

Paid time off

Tuition reimbursement

Parental leave

Employee assistance program

Pet insurance

On-campus fitness facility

Discount programs

Job summary

Medical College of Wisconsin is seeking a Sourcing Specialist II to manage requisitions, purchase orders, and supplier relationships within assigned spend categories. You will collaborate with departmental customers to define needs, execute RFIs/RFPs, negotiate contracts, and promote compliance with MCW policies to optimize value.

Strong analytical and communication skills are essential for success. The role emphasizes customer-centric procurement, cross-functional teamwork, and continuous

Qualifications

• Bachelor’s Degree required or equivalent experience.
• 5 years in purchasing/sourcing or analytics.
• 7-10 years’ experience in sourcing and purchasing initiatives preferred. Higher education experience beneficial.

Responsibilities

• Review requisitions, purchase orders, and procurement documents to ensure compliance with MCW policies and audit standards.
• Analyze business requirements with departments and suppliers; coordinate supplier demonstrations and events as needed.
• Lead RFIs, RFPs, RFQs; create evaluation matrices; lead negotiations; oversee contract implementation.
• Participate in Supplier Business Reviews to align supplier performance with MCW needs.
• Evaluate and administer cooperative purchasing agreements; conduct market and pricing analyses.
• Identify opportunities to standardize products, services, and supplier relationships.
• Resolve supplier-related quality, service, pricing, and delivery issues for stakeholders.
• Advise departments on MCW procurement policies and procedures; support compliance.
• Identify, develop, and implement process improvements to enhance purchasing efficiency.
• Promote use of approved contracts and preferred suppliers across MCW.

Skills

Critical thinking

Analytical skills

Problem solving

Organization

Time management

Independent work

Collaboration

Communication

Presentation & negotiation

Stakeholder management

Education

Bachelor's Degree

Job description

Summary

In the role of Sourcing Specialist II will be responsible for the review and execution of routine procurement documents (PO’s, SPO’s, RQs) for an assigned group of spend categories, meeting with departmental customers to assess their needs, and sharing sourcing‑related agreements and supplier relationships with departmental customers to help facilitate issues, questions or concerns and drive compliance and improve their purchasing experience. Must maintain a customer‑centric, supportive, and collaborative purchasing environment.

Primary Responsibilities

• Review requisitions, purchase orders, and procurement documentation to ensure compliance with MCW policies and procedures, IRS regulations, applicable external requirements, and audit standards. Execute purchasing transactions and maintain accurate documentation to support audit and compliance activities.
• Collaborate with departmental customers and suppliers to understand business requirements, identify appropriate sourcing solutions, and coordinate supplier demonstrations, presentations, and events as needed.
• Support strategic sourcing initiatives across assigned spend categories, including developing and executing RFIs, RFPs, and RFQs; creating evaluation matrices; leading negotiations; and overseeing contract implementation. Communicate sourcing outcomes and contract awards to stakeholders
• Participate in Supplier Business Reviews for assigned spend categories, providing the voice of the customer to ensure supplier alignment with MCW needs and expectations.
• Evaluate and administer cooperative purchasing agreements on behalf of MCW, including conducting market and pricing analyses to ensure competitive and cost‑effective procurement decisions.
• Identify opportunities to standardize products, services, and supplier relationships in alignment with strategic sourcing objectives and procurement best practices.
• Resolve supplier‑related quality, service, pricing, and delivery issues on behalf of stakeholders.
• Develop and maintain a thorough understanding of MCW procurement policies and procedures to effectively advise departments and support compliance.
• Assist in identifying, developing, and implementing process improvements that enhance purchasing efficiency, effectiveness, and user experience.
• Promote awareness and utilization of approved contracts and preferred supplier agreements across the MCW community to maximize value and compliance.
• Provide cross‑functional support and backup coverage for Purchasing and Sourcing team members.
• Other duties as assigned.

Knowledge – Skills – Abilities

• Demonstrate strong critical thinking, analytical, and problem‑solving skills with the ability to independently evaluate information, develop innovative solutions, and draw meaningful conclusions.
• Strong organizational and time‑management skills with the ability to prioritize competing demands, manage multiple projects, and maintain focus on key objectives.
• Proven ability to work independently, exercise sound judgment, and manage workload effectively while consistently delivering high‑quality results.
• Ability to build collaborative relationships and work effectively with diverse stakeholders across departments and organizational levels.
• Exceptional verbal and written communication skills, including the ability to actively listen, influence stakeholders, facilitate discussions, and negotiate effectively with suppliers and business partners.
• Confident and effective presenter with the ability to engage departments, end users, suppliers, and leadership to gather requirements, facilitate sourcing initiatives, and communicate category strategies, recommendations, and outcomes.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education

Bachelor’s Degree

Minimum Required Experience

5 years in purchasing/sourcing or analytics.

Preferred Experience

7-10 years’ experience in sourcing and purchasing initiatives, managing spend categories, supplier relationships, and departmental needs. Working in higher education is beneficial. Experience in a decentralized or central‑led environment is beneficial.

Sensory Acuity

Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit‑based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non‑Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.