Purchasing Contract Analyst - Financial Operations

The Medical College of Wisconsin, Inc.; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid parental leave

Flexible spending options

403B retirement plan

Job summary

The Medical College of Wisconsin, Inc. is seeking a Contract Analyst to review, track, and facilitate procurement contract activities. You will administer supplier contracts, perform contract and spend analytics, support sourcing and negotiations, and partner with departments to address contracting needs.

The role emphasizes timely execution and accurate contract records throughout the lifecycle. The ideal candidate will bring strong analytical skills, the ability to work independently, and

Qualifications

• Bachelor’s Degree required; substitution with relevant experience possible.
• Up to 2 years in purchasing, spend analytics, or a professional setting is desirable.
• Experience in higher education or scientific/research environments is beneficial.

Responsibilities

• Review and negotiate routine contracts within authorized limits and coordinate with GC.
• Analyze supplier contracts for cost savings, pricing trends, renewal risks, and compliance gaps.
• Develop contract performance metrics, dashboards, and KPIs for procurement activities.
• Conduct spend analysis to support sourcing, negotiations, and supplier consolidation.
• Identify financial, operational, and compliance risks in contract terms and conditions.
• Support market research and benchmarking to evaluate supplier competitiveness.
• Develop financial models and TCO analyses for procurement decisions.
• Collaborate with stakeholders to align contract requirements with organizational goals.
• Maintain contract and supplier data in CLM systems and reporting tools.

Skills

Critical thinking

Organizational skills

Communication skills

Data analysis

Presentation skills

Workday analytics

Education

Bachelor’s Degree

Tools

Workday

Job description

Summary

Summary In the role of Contract Analyst, you will be responsible for reviewing, tracking, and facilitating procurement contract activities; administering supplier contracts; performing contract and spend analytics; supporting sourcing and contract negotiations; and partnering with departments to assess and address their contracting needs. The Contract Analyst will coordinate contract workflows, ensure timely execution, and maintain accurate contract records throughout the contract lifecycle. This position requires a customer-focused approach and a commitment to fostering a collaborative, service-oriented procurement environment.

Primary Responsibilities

• Review and negotiate routine contracts, make amendments, provide or obtain appropriate signatures, and work collaboratively with the Office of the General Counsel to finalize routine contracts over authorized limits.
• Assess, access, and administer cooperative purchasing organizations’ contracts on behalf of MCW.
• Analyze supplier contracts to identify areas of opportunity, including cost savings, pricing inconsistencies, renewal risks, and compliance gaps.
• Develop and maintain contract performance metrics, dashboards, and reports to measure key performance indicators (KPIs) based on contract activities, including supplier compliance, contract utilization, and savings realization, if unavailable from ERP.
• Conduct spend analysis to support sourcing strategies, contract negotiations and supplier consolidation initiatives.
• Review contract terms and conditions to identify financial, operational, and compliance risks, to ensure proactive contract management and continuity of service.
• Perform market research and benchmarking analyses to evaluate supplier competitiveness, pricing trends, and industry best practices.
• Support strategic sourcing initiatives by developing financial models, total cost of ownership (TCO) analyses, and business cases for procurement decisions.
• Collaborate with internal stakeholders to evaluate contract requirements, help facilitate negotiable commercial terms, and ensure alignment with organizational objectives.
• Maintain contract and supplier data integrity within contract lifecycle management (CLM or departmental tracking mechanism), and procurement systems, ensuring accurate reporting and analytics.
• Assist with design and implementation of a contract repository that will house all contract documentation, with governance frameworks, reporting methodologies, and analytical tools to enhance effectiveness and contract compliance.
• Obtain an understanding of MCW policies and procedures sufficient to discuss and advise departments.
• Promote awareness and utilization of approved preferred contracts across the MCW community.
• Other duties as assigned.

Knowledge – Skills – Abilities

• Strong critical thinking, problem-solving, and analytical skills and the ability to work independently and collaboratively to assess available information, generate creative ideas, draw conclusions and understandings and present such conclusions effectively to stakeholders.
• Strong organizational skills and the ability to prioritize and stay focused on assigned priorities.
• Advanced verbal and written communication skills that translate to the ability to listen critically and interact with individuals at all levels of the organization.
• Strong quantitative and analytical capabilities with the ability to interpret data, identify trends/opportunities, and make informed, data-driven recommendations.
• Confident and effective presenter with the ability to influence, engage, develop, and work with both internal and external teams to facilitate sourcing initiatives, and communicate outcomes to stakeholders.
• Advanced technological skills in Workday and other related data analytics and report writing platforms.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor’s Degree Minimum Required Experience: Up to 2 years in purchasing, spend analytics, desirable or professional setting. Preferred Experience: Experience working in higher education is beneficial. Experience working in a scientific or research environment is beneficial. Experience in a decentralized purchasing environment is beneficial.

#LI-AV1

Sensory Acuity Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.

Along with Flexible Spending options

403B Retirement Package

Competitive Vacation and Paid Holidays offered

Tuition Reimbursement

Paid Parental Leave

Employee & Family Assistance Program (EFAP)

Pet Insurance

On campus Fitness Facility, offering onsite classes

Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

Our Values

• Caring
• Collaborative
• Curiosity
• Inclusive
• Integrity
• Respect

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life‑changing discovery.