Sourcing Specialist II - Financial Operations

mcw; Wauwatosa (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision plan

Dental

Job summary

MCW is seeking a Sourcing Specialist II to manage routine procurement documents, collaborate with departmental customers, and drive compliance across spend categories in a healthcare setting. The role emphasizes supplier relationships, negotiations, and contract implementation while supporting continuous process improvements.

The position requires strong communication, analytical thinking, and the ability to work cross-functionally in a fast-paced environment to enhance the purchasing experience

Qualifications

• Bachelor's degree required; experience in purchasing/sourcing preferred.
• 5 years in purchasing/sourcing or analytics; 7–10 years preferred.
• Experience coordinating with departments and suppliers; strong compliance mindset.

Responsibilities

• Review requisitions and purchase orders for compliance with MCW policies and IRS rules.
• Execute purchasing transactions and maintain audit-ready documentation.
• Collaborate with customers and suppliers to understand needs and present sourcing solutions.
• Lead RFIs, RFPs, RFQs, and contract implementations; communicate outcomes to stakeholders.
• Participate in supplier reviews and monitor supplier performance and issues.
• Identify opportunities to standardize products and improve processes.

Skills

Critical thinking

Analytical skills

Problem solving

Organization

Communication

Negotiation

stakeholder mgmt

Education

Bachelor's Degree

Tools

Procurement systems

Job description

Summary

In the role of Sourcing Specialist II will be responsible for the review and execution of routine procurement documents (PO's, SPO's, RQs) for an assigned group of spend categories, meeting with departmental customers to assess their needs, and sharing sourcing-related agreements and supplier relationships with departmental customers to help facilitate issues, questions or concerns and drive compliance and improve their purchasing experience. Must maintain a customer-centric, supportive, and collaborative purchasing environment.

Primary Responsibilities

• Review requisitions, purchase orders, and procurement documentation to ensure compliance with MCW policies and procedures, IRS regulations, applicable external requirements, and audit standards. Execute purchasing transactions and maintain accurate documentation to support audit and compliance activities.
• Collaborate with departmental customers and suppliers to understand business requirements, identify appropriate sourcing solutions, and coordinate supplier demonstrations, presentations, and events as needed.
• Support strategic sourcing initiatives across assigned spend categories, including developing and executing RFIs, RFPs, and RFQs; creating evaluation matrices; leading negotiations; and overseeing contract implementation. Communicate sourcing outcomes and contract awards to stakeholders.
• Participate in Supplier Business Reviews for assigned spend categories, providing the voice of the customer to ensure supplier alignment with MCW needs and expectations.
• Evaluate and administer cooperative purchasing agreements on behalf of MCW, including conducting market and pricing analyses to ensure competitive and cost-effective procurement decisions.
• Identify opportunities to standardize products, services, and supplier relationships in alignment with strategic sourcing objectives and procurement best practices.
• Resolve supplier-related quality, service, pricing, and delivery issues on behalf of stakeholders.
• Develop and maintain a thorough understanding of MCW procurement policies and procedures to effectively advise departments and support compliance.
• Assist in identifying, developing, and implementing process improvements that enhance purchasing efficiency, effectiveness, and user experience.
• Promote awareness and utilization of approved contracts and preferred supplier agreements across the MCW community to maximize value and compliance.
• Provide cross-functional support and backup coverage for Purchasing and Sourcing team members.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Demonstrate strong critical thinking, analytical, and problem-solving skills with the ability to independently evaluate information, develop innovative solutions, and draw meaningful conclusions.
• Strong organizational and time-management skills with the ability to prioritize competing demands, manage multiple projects, and maintain focus on key objectives.
• Proven ability to work independently, exercise sound judgment, and manage workload effectively while consistently delivering high-quality results.
• Ability to build collaborative relationships and work effectively with diverse stakeholders across departments and organizational levels.
• Exceptional verbal and written communication skills, including the ability to actively listen, influence stakeholders, facilitate discussions, and negotiate effectively with suppliers and business partners.
• Confident and effective presenter with the ability to engage departments, end users, suppliers, and leadership to gather requirements, facilitate sourcing initiatives, and communicate category strategies, recommendations, and outcomes.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor's Degree
• Minimum Required Experience: 5 years in purchasing/sourcing or analytics.
• Preferred Experience: 7-10 years' experience in sourcing and purchasing initiatives, managing spend categories, supplier relationships, and departmental needs. Working in higher education is beneficial. Experience in a decentralized or central-led environment is beneficial.

Sensory Acuity

• Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

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