Purchasing Contract Analyst - Financial Operations

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health coverage

403B Retirement Plan

Paid vacation & holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

On-campus fitness facility

Discounts

Job summary

Medical College of Wisconsin is seeking a Contract Analyst to review, track, and facilitate procurement contract activities. The role involves administering supplier contracts, performing spend analytics, supporting sourcing and negotiations, and partnering with departments to address contracting needs throughout the lifecycle.

The position emphasizes a customer-focused, collaborative procurement environment with governance and reporting to enhance contract compliance and financial outcomes.

Qualifications

• Experience may be substituted by education on an equivalence basis.
• Minimum Required Education: Bachelor's Degree.
• Minimum Required Experience: Up to 2 years in purchasing, spend analytics, desirable in professional settings.
• Preferred experience in higher education, scientific or research environments is beneficial.

Responsibilities

• Review and negotiate routine contracts and amendments; coordinate with GC to finalize contracts.
• Analyze supplier contracts for cost savings, pricing, renewals, and compliance gaps.
• Develop contract performance metrics, dashboards, and KPIs across contract activities and savings.
• Perform spend analysis to support sourcing strategies and supplier consolidation.
• Conduct market research and benchmarking to evaluate supplier competitiveness and trends.
• Support sourcing initiatives with financial models and total cost of ownership analyses.

Skills

Critical thinking

Organizational skills

Verbal & written communication

Data analysis

Presentation/communication to StakeH

Workday data analytics

Education

Bachelor's degree

Tools

Workday

Job description

Summary

In the role of Contract Analyst, you will be responsible for reviewing, tracking, and facilitating procurement contract activities; administering supplier contracts; performing contract and spend analytics; supporting sourcing and contract negotiations; and partnering with departments to assess and address their contracting needs. The Contract Analyst will coordinate contract workflows, ensure timely execution, and maintain accurate contract records throughout the contract lifecycle. This position requires a customer-focused approach and a commitment to fostering a collaborative, service-oriented procurement environment.

Primary Responsibilities

• Review and negotiate routine contracts, make amendments, provide or obtain appropriate signatures, and work collaboratively with the Office of the General Counsel to finalize routine contracts over authorized limits.
• Assess, access, and administer cooperative purchasing organizations' contracts on behalf of MCW.
• Analyze supplier contracts to identify areas of opportunity, including cost savings, pricing inconsistencies, renewal risks, and compliance gaps.
• Develop and maintain contract performance metrics, dashboards, and reports to measure key performance indicators (KPIs) based on contract activities, including supplier compliance, contract utilization, and savings realization, if unavailable from ERP.
• Conduct spend analysis to support sourcing strategies, contract negotiations and supplier consolidation initiatives.
• Review contract terms and conditions to identify financial, operational, and compliance risks, to ensure proactive contract management and continuity of service.
• Perform market research and benchmarking analyses to evaluate supplier competitiveness, pricing trends, and industry best practices.
• Support strategic sourcing initiatives by developing financial models, total cost of ownership (TCO) analyses, and business cases for procurement decisions.
• Collaborate with internal stakeholders to evaluate contract requirements, help facilitate negotiable commercial terms, and ensure alignment with organizational objectives.
• Maintain contract and supplier data integrity within contract lifecycle management (CLM or departmental tracking mechanism), and procurement systems, ensuring accurate reporting and analytics.
• Assist with design and implementation of a contract repository that will house all contract documentation, with governance frameworks, reporting methodologies, and analytical tools to enhance effectiveness and contract compliance.
• Obtain an understanding of MCW policies and procedures sufficient to discuss and advise departments.
• Promote awareness and utilization of approved preferred contracts across the MCW community
• Other duties as assigned

Knowledge - Skills - Abilities

• Strong critical thinking, problem-solving, and analytical skills and the ability to work independently and collaboratively to assess available information, generate creative ideas, draw conclusions and understandings and present such conclusions effectively to stakeholders.
• Strong organizational skills and the ability to prioritize and stay focused on assigned priorities.
• Advanced verbal and written communication skills that translate to the ability to listen critically and interact with individuals at all levels of the organization
• Strong quantitative and analytical capabilities with the ability to interpret data, identify trends/opportunities, and make informed, data-driven recommendations.
• Confident and effective presenter with the ability to influence, engage, develop, and work with both internal and external teams to facilitate sourcing initiatives, and communicate outcomes to stakeholders.
• Advanced technological skills in Workday and other related data analytics and report writing platforms,

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: Up to 2 years in purchasing, spend analytics, desirable or professional setting.

Preferred Experience: Experience working in higher education is beneficial. Experience working in a scientific or research environment is beneficial. Experience in a decentralized purchasing environment is beneficial.

Sensory Acuity

Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

#LI-AV1

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.